PPM Audit Coordinator
- Recruiter
- Anonymous
- Location
- Swindon
- Salary
- 24000.00 - 28000.00 GBP Annual
- Posted
- 12 Oct 2018
- Closes
- 22 Oct 2018
- Sectors
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Desired Experience & or Qualifications
• GCSE (or equivalent) Maths & English
• Hold, have held or eligible to apply security clearance
• Technical qualification within the Building Service Industry and/or Facilities Management
• Knowledge of Assets and their maintenance requirements
• Experienced user of Microsoft Office software including Word, Excel and Access
• Good working knowledge of databases and reporting
• Organised - ability to plan and prioritise workload
• Shows initiative and is a self-starter
• Willing to learn and able to adapt to change
• Sets and meets challenging goals and seeks long term improvement
• Strong communication skills and the ability to deliver excellent customer service with strong customer focus
• Strong team player and role model, capable of gaining trust and support of team and customer
• Demonstrates a systematic approach to tasks and measures progress against plans
• Ability to work as part of an integrated team or individually as required
• Effective communicator both verbal and written with ability to produce accurate and timely reports
• Ability to build productive relationships and networks with all stakeholders
• Understanding of Planned Preventative Maintenance, Statutory Compliance and Facilities Management (Hard Services)
• Experience of working in a secure environment
• Knowledge of CAFM systems (Maximo, Concept Evolution and Share point)
• Experience of working client side with a diverse supply chain
• Experience of providing information as part of Technical Audits
• Experience of reporting and dealing with large amounts of data
• Attention to detail
• Ability to deal with pressure and to tight deadlines
• Experience of operating within a Technical Service Team within the facilities management industry
• Experience of working in a secure environment
• Experience of working client side with a diverse supply chain
Typical Duties
Working within the Asset Management and Technical Services Team the successful applicant will is responsible to the PPM/SI Lead:
• Generate, assign and coordinate the delivery and receipt information relating to PPM through the CAFM system (Concept)
• Raise Work Orders for PPM works through the CAFM system and track and coordinate these work orders from assign status to completion.
• Ensure all documentation is uploaded to the Management Information System within the timescales set out in the contract; this includes Written Schemes of Examination and certification.
• Provide administrative support to FM Technical Services and Asset Management Team including document control
• Regular reporting in agreed format in a timely manner, to internal/external customers and also to the Supply Chain.
• Identify and make recommendations for additional systems and processes that will enhance the customer experience whilst meeting the customers' requirements
• Develop and maintain effective working relationships, both internally and externally with customer and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology
• Ensure contractual obligations are delivered and sustained
• Ensure that the PPM/SI Lead is regularly updated with the statuses of PPM works and other legislative work orders that are delivered by the Supply Chain.
• Assist the PPM/SI Lead with ensuring suppliers PPM Schedules meet contractual requirements.
• Ensure areas of concern with the delivery of statutory requirements are highlighted.
• Ensure client satisfaction with agreed outcomes and best practice methodology
• Ad hoc Project work as directed by senior management, this is to include updating of the clients asset register and planned maintenance tasks/job plans.
• Internal colleague relationship management and opportunity development
• Evaluate and develop own working practices and promote safe working practices
• Contribute to the design, delivery and evaluation of work procedures within a challenging and complex co-ordination role
• Ensure full audit trail in place to satisfy internal and external auditors through the CAFM systems.
• Promote a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times
• Adhere to the company's business practices and zero harm culture
• Ade hoc duties when required.
• Computer skills
• Communication
• Teamwork
• Customer Service
• Problem Solving
Remuneration Package
Annual basic salary up to GBP28,000, 28 days holiday inclusive - rising 1 day per year up to 33 days, workplace pension scheme, laptop, life assurance, company discount scheme and mileage when travelling from office to client site (45p/mile)
• GCSE (or equivalent) Maths & English
• Hold, have held or eligible to apply security clearance
• Technical qualification within the Building Service Industry and/or Facilities Management
• Knowledge of Assets and their maintenance requirements
• Experienced user of Microsoft Office software including Word, Excel and Access
• Good working knowledge of databases and reporting
• Organised - ability to plan and prioritise workload
• Shows initiative and is a self-starter
• Willing to learn and able to adapt to change
• Sets and meets challenging goals and seeks long term improvement
• Strong communication skills and the ability to deliver excellent customer service with strong customer focus
• Strong team player and role model, capable of gaining trust and support of team and customer
• Demonstrates a systematic approach to tasks and measures progress against plans
• Ability to work as part of an integrated team or individually as required
• Effective communicator both verbal and written with ability to produce accurate and timely reports
• Ability to build productive relationships and networks with all stakeholders
• Understanding of Planned Preventative Maintenance, Statutory Compliance and Facilities Management (Hard Services)
• Experience of working in a secure environment
• Knowledge of CAFM systems (Maximo, Concept Evolution and Share point)
• Experience of working client side with a diverse supply chain
• Experience of providing information as part of Technical Audits
• Experience of reporting and dealing with large amounts of data
• Attention to detail
• Ability to deal with pressure and to tight deadlines
• Experience of operating within a Technical Service Team within the facilities management industry
• Experience of working in a secure environment
• Experience of working client side with a diverse supply chain
Typical Duties
Working within the Asset Management and Technical Services Team the successful applicant will is responsible to the PPM/SI Lead:
• Generate, assign and coordinate the delivery and receipt information relating to PPM through the CAFM system (Concept)
• Raise Work Orders for PPM works through the CAFM system and track and coordinate these work orders from assign status to completion.
• Ensure all documentation is uploaded to the Management Information System within the timescales set out in the contract; this includes Written Schemes of Examination and certification.
• Provide administrative support to FM Technical Services and Asset Management Team including document control
• Regular reporting in agreed format in a timely manner, to internal/external customers and also to the Supply Chain.
• Identify and make recommendations for additional systems and processes that will enhance the customer experience whilst meeting the customers' requirements
• Develop and maintain effective working relationships, both internally and externally with customer and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology
• Ensure contractual obligations are delivered and sustained
• Ensure that the PPM/SI Lead is regularly updated with the statuses of PPM works and other legislative work orders that are delivered by the Supply Chain.
• Assist the PPM/SI Lead with ensuring suppliers PPM Schedules meet contractual requirements.
• Ensure areas of concern with the delivery of statutory requirements are highlighted.
• Ensure client satisfaction with agreed outcomes and best practice methodology
• Ad hoc Project work as directed by senior management, this is to include updating of the clients asset register and planned maintenance tasks/job plans.
• Internal colleague relationship management and opportunity development
• Evaluate and develop own working practices and promote safe working practices
• Contribute to the design, delivery and evaluation of work procedures within a challenging and complex co-ordination role
• Ensure full audit trail in place to satisfy internal and external auditors through the CAFM systems.
• Promote a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times
• Adhere to the company's business practices and zero harm culture
• Ade hoc duties when required.
• Computer skills
• Communication
• Teamwork
• Customer Service
• Problem Solving
Remuneration Package
Annual basic salary up to GBP28,000, 28 days holiday inclusive - rising 1 day per year up to 33 days, workplace pension scheme, laptop, life assurance, company discount scheme and mileage when travelling from office to client site (45p/mile)