Team Administrator/Secretary
- Recruiter
- Anonymous
- Location
- Oxford
- Salary
- 24000.00 - 27000.00 GBP Annual + benefits
- Posted
- 05 Oct 2018
- Closes
- 24 Oct 2018
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
We're working with a well-established company to recruit a Team Administrator/Secretary to join their team on a Full-Time Permanent basis in the Oxford area.
The successful candidate would be required to provide full secretarial support to four fee earners within the Rural Team and for general secretarial for the wider Rural Department.
The ideal candidate should be used to working in a fast paced environment, have good attention to detail and have a strong secretarial background. The candidate must be very organised, able to take initiative and build a rapport with clients, consultants and the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.
Offer package;
Role: Team Administrator/Secretary
Duration: Permanent
Location: Oxford
Hours: 9am until 5pm Mon - Friday
Salary: GBP24,000 - GBP27,000 (depending on experience)
Benefits: Generous holiday package
Pension scheme
Primary duties:
•Providing full administrative support to the Rural Management Team and support to the wider Rural Department.
•Diary management for the team, including internal and external meetings, travel and hotel bookings when required.
•Audio/copy typing/report writing.
•Filing, scanning, archiving, binding reports and photocopying.
•Daily management of Microsoft Dynamics data including; running reports, updating contacts and companies.
•Creating instructions, raising fee invoices and fee share allocation and disbursements using Dynamics.
•Updating and/or producing, fee sheets, spreadsheets, presentations, reports, pitches and correspondence.
•Dealing directly with clients, over the telephone, taking messages and occasionally face to face meeting with tenants and contractors.
•Opening and distributing post.
•Set up and maintain filing and archiving systems and improving systems currently in place
•Organising client and staff entertainment for the Rural Department
•Proof reading.
•Ensure GDPR regulations are maintained.
•Maintain and develop e-filing systems.
•APR - Monitoring / Updating property management records.
•Liaising with tenants to arrange contractor access to properties.
•Schedule external support: e.g. printers, photographers, couriers, training etc.
•Occasional instruction of reactive repair works using APR.
•Assisting with updating of contractor management records.
•Maintain a high level of professionalism when dealing with clients and colleagues.
•Exercise confidentiality and discretion at all times.
•Adhoc duties as required.
The ideal candidate will have:
•Strong IT skills and to Intermediate/Advanced Microsoft Office skills (incl. PowerPoint)
•Experience of working across team's/departments desirable but not essential
•Excellent organisational and co-ordination skills
•Excellent verbal and written communication skills
•Excellent time management skills
•Ability to multitask and to work accurately and effectively under pressure
•Must understand the principles and practice of client care.
•Ability to work in a team and understand team dynamics
•Strong proof reading and attention to detail skills
•Reliable and able to handle confidential matters and be discreet at all times
If you are interested in the Team Administrator/Secretary vacancy above and believe you have the suitable skills and experience to be considered, then please apply.
Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within four days you have unfortunately been unsuccessful in your application. Please continue to visit the website for other opportunities.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
COMPERM
The successful candidate would be required to provide full secretarial support to four fee earners within the Rural Team and for general secretarial for the wider Rural Department.
The ideal candidate should be used to working in a fast paced environment, have good attention to detail and have a strong secretarial background. The candidate must be very organised, able to take initiative and build a rapport with clients, consultants and the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.
Offer package;
Role: Team Administrator/Secretary
Duration: Permanent
Location: Oxford
Hours: 9am until 5pm Mon - Friday
Salary: GBP24,000 - GBP27,000 (depending on experience)
Benefits: Generous holiday package
Pension scheme
Primary duties:
•Providing full administrative support to the Rural Management Team and support to the wider Rural Department.
•Diary management for the team, including internal and external meetings, travel and hotel bookings when required.
•Audio/copy typing/report writing.
•Filing, scanning, archiving, binding reports and photocopying.
•Daily management of Microsoft Dynamics data including; running reports, updating contacts and companies.
•Creating instructions, raising fee invoices and fee share allocation and disbursements using Dynamics.
•Updating and/or producing, fee sheets, spreadsheets, presentations, reports, pitches and correspondence.
•Dealing directly with clients, over the telephone, taking messages and occasionally face to face meeting with tenants and contractors.
•Opening and distributing post.
•Set up and maintain filing and archiving systems and improving systems currently in place
•Organising client and staff entertainment for the Rural Department
•Proof reading.
•Ensure GDPR regulations are maintained.
•Maintain and develop e-filing systems.
•APR - Monitoring / Updating property management records.
•Liaising with tenants to arrange contractor access to properties.
•Schedule external support: e.g. printers, photographers, couriers, training etc.
•Occasional instruction of reactive repair works using APR.
•Assisting with updating of contractor management records.
•Maintain a high level of professionalism when dealing with clients and colleagues.
•Exercise confidentiality and discretion at all times.
•Adhoc duties as required.
The ideal candidate will have:
•Strong IT skills and to Intermediate/Advanced Microsoft Office skills (incl. PowerPoint)
•Experience of working across team's/departments desirable but not essential
•Excellent organisational and co-ordination skills
•Excellent verbal and written communication skills
•Excellent time management skills
•Ability to multitask and to work accurately and effectively under pressure
•Must understand the principles and practice of client care.
•Ability to work in a team and understand team dynamics
•Strong proof reading and attention to detail skills
•Reliable and able to handle confidential matters and be discreet at all times
If you are interested in the Team Administrator/Secretary vacancy above and believe you have the suitable skills and experience to be considered, then please apply.
Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within four days you have unfortunately been unsuccessful in your application. Please continue to visit the website for other opportunities.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
COMPERM