Property Manager

Ashtons is an independent Estate Agency practice, founded over 30 years ago. Driven by meaningful service and performance values, Ashtons has become the unique entity it is today.

The group provides first class Estate Agency, Letting Agency and New Homes in Harpenden, Welwyn Garden City and St Albans. Outlying rural areas are dealt with through our specialist Village & Country office in Redbourn and second Village & Rural department at Welwyn Garden City.

At Ashtons, everyone is treated as an individual from the day we first meet them, to the day we hand over the keys to their new home. We strive to cater for specific needs - nothing is classed as standard and nothing is left to chance. Exemplary service sits naturally alongside unrivalled performance.

We have strength and depth with over 90 enthusiastic and professionally minded people, who contribute daily to the success of the firm. We have been recognised by the Sunday Times for 4 consecutive years in their Best 100 Small Companies to Work For list. We were gold and silver medal winners at The Times/Sunday Times Estate Agent of the Year awards, East of England, for Sales and Lettings respectively.

The Role:

This is an exciting opportunity for an experienced Property Manager to join our Property Management/Compliance team based in our Welwyn Garden City office. The main responsibilities of this position are as follows:

• To protect the Lettings business from a legal and compliance prospective, ensuring the department meets all industry and company expectations.
• Co-ordination of lettings transactions, from point of tenancy agreed to tenancy commencement; ensuring compliance throughout to include Right to Rent, referencing and other relevant compliance requirements.
• Ensure necessary paperwork received and signed from landlord and contracts and documentation/terms are lawful from a legal perspective.
• Liaise with contractors and independent inventory companies to prepare for tenancy start.
• Attend midterm property visits and report back to landlord as and when required.
• Booking check outs and liaising with all parties with regards to the return of deposits.
• Negotiating and co-ordinating renewals as and when required.
• Carry out internal compliance audits and cooperate with external audits.
• To arrange gas safety/electrical safety checks and ensure copies are provided to relevant parties.
• Deal with maintenance issues reported in a timely manner ensuring action taken where required and notes and systems fully updated. Arrange contractors where authorisation received and follow up to confirm all works undertaken and completed to a satisfactory standard and invoices received.

General:

Maintain efficient and effective administration procedures, filing and referencing systems across the company ensuring confidentiality at all times.

Hours - 8.45am to 6.00pm (Monday to Friday)

The above responsibilities are an outline, a more detailed job description can be provided on request.