Office Assistant / Administrator

This packaging machinery company is looking for a passionate self-motivated individual to assist the Office Manager. Office Assistant / Administrator.

The role will be a mixture of the present tasks and duties undertaken in their Derby office, consolidating all aspects of customer service as well sales, service, purchasing, accounts using SAP and office based account and ordering system etc.

They are a packaging machinery company; they sell sealing machines, parts and materials, offering also service and repair to the machines.

Key Responsibilities and tasks combined:
Service:
- Working with their Service engineer
- Creating quotes
- Creating job sheets
- Invoicing customers
- Organising shipment of machines

Purchasing:
- Working with their parent company in the Netherlands as well as external suppliers
- Gaining quotations
- Raising purchase orders
- Match del note/order/PO/invoice

Article numbers:
- Copying article numbers
- Creating article numbers
- Working with cost prices and end user prices

Administration:
- Post Sign/scan/save
- Company car Tax & insurance
- Energy bills
- Answering the phone
- Any other general administration as requested

The role will also include other aspects so are not limited to the above, may also include:
- Inputting orders
- Checking stock
- Returns
- Creating customers
- Credit checks
- Expenses
- Chasing overdue debt
- Bank reconciliation

Requirements:
- Experience in using SAP
- Excellent administration skills
- Excellent listening, negotiation and presentation skills
- Excellent verbal and written communication skills
- Purchasing knowledge
- Accounts Knowledge
- Sales Knowledge
- Experience of Microsoft Excel/word
- Ability to multitask
- Flexibility
- Ability to deal with a high pressured work environment
- Goal & target driven
- Experience of running an office