Executive Administrative Assistant

Executive Administrative Assistant
Thames Valley Park, Reading
Contract is 18 months

Brook Street is currently working on behalf of our Global IT Client to recruit an Executive Administrative Assistant. This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: Up to £36,900 per annum, based on experience, plus benefits

Job Description
We are looking for an EA to manage the Services Senior Leadership (SSL) Member's office in an efficient, effective and professional manner. To be the 'go to' person in the absence of the SSL Member. To be able to work without supervision and to be self-motivated. A confident self-starter is essential.

Responsible for liaison and scheduling of customer, press and other business and team meetings dealing with people at the highest levels. Work alongside the Leadership team to prepare executive presentations and communications on behalf of the SSL Member to internal and external audiences. Represent the SSL Member/Business Manager at Timezone level meetings with the Global Business manager.

Operate as an ambassador for the SSL Member's office, representing their views within the business, and relay pertinent information to the SSL Member to ensure that they remain informed. Being able to network and build strong relationships rapidly is essential.

Responsibilities
A typical day in this role can include:
" Travel Planning & Management
o Preparation of trip agendas, documents, overview of meetings and attendees.
o All travel arrangements to be made well in advance with all elements taken care of, synced with electronic calendar.
o Appreciation of global working is essential.
" Leadership Team & Extended Team
o Participate as a highly trusted and involved member of the Leadership Team.
" Business Management
o Proactive diary management.
o Planning a business supporting Leadership rhythm.
o Ensure the SSL Member is fully prepared for Reviews as well as other aspects of the business.
" VIP Visits: Provide support and co-ordination on visits from within the company business.
" Communications
o Work with the Business Manager to create and manage SSL Member communications internally.
o Management of distribution lists and aliases across the department ensuring that any communication is correctly connected.

Candidate Requirements
The ideal candidate will be:
" Operated at EA level in a large corporate environment.
" Experienced in dealing at Executive level both internally and externally.
" Demonstrates knowledge of working across multiple time zones.
" Strong IT skills and interest in IT to drive best practice across the organisation.

Qualifications
The ideal candidate will have the following qualifications:
" Experience in sales/marketing communications would be desirable.
" Very confident with outlook/calendar/scheduling.
" Presents a professional image both internally and externally at all times.
" Exceptional time management skills and strong communication skills (verbal & written).
" Responsible for ensuring the reputation of the SSL Member and business confidentiality is maintained at a high level.
" Comfortable working in an international environment, liaising with diverse personalities across the globe.
" Ability to work under pressure/deadlines.
" Intermediate level skills in Microsoft Office and Advanced Outlook.
" Experience of drafting correspondence and responding on behalf of senior management.
" Calm, composed, extremely well organised, excellent planning and prioritising ability.
" Credible, proactive, assertive, flexible, influential, and diplomatic at an Executive level.

Deadline for CV submission: Thursday 27th September @ 10