Team Assistant

Recruiter
Trowers & Hamlins
Location
Exeter
Salary
Competitive
Posted
15 Sep 2018
Closes
19 Sep 2018
Contract Type
Permanent
Hours
Full Time
Trowers & Hamlins is a City-led, international and national law firm with over 130 partners and 830 staff. With offices across the UK, Middle East and Far East, we provide a full-service integrated offering. Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most. While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can. Job description This role involves the provision of full administrative support to the Partners, fee earners and PAs in all departments. This role offers a diverse range of tasks that provide a breadth of experience in developing a wide range of skills within a professional City firm. Principle responsibilities Working as an integral part of the fee earner support team Exceptional client service skills Filing and file management, including file opening and closing Assisting at internal and external seminars Assisting with the billing process and billing drive Producing and engrossing documents Scheduling and compiling bibles of documents Obtaining official copy documents from various local authorities and other third party search providers Using Land Registry Portal and TM Group (online searches services) Filing of deeds, documents, correspondence and other documentation Maintaining filing and document management systems Assisting with the administration of file archiving and retrieval service Scanning, photocopying and printing Ad hoc administrative duties where required Provide support and cover for administrative staff and assist other departments as required Assisting with incoming/outgoing post duties Covering reception when required (Birmingham, Exeter and Manchester offices only) Person specification Enthusiastic and flexible A positive and proactive attitude Excellent verbal and written communication skills Ability to effectively handle and prioritise competing demands and work within deadlines Strong attention to detail with a methodical and logical approach An effective and committed team player Ability to use initiative and apply common sense An ability to operate autonomously with minimum supervision - a self-starter Ability to maintain confidentiality of information The flexibility to work outside normal hours may be required from time to time Experience and qualifications A thorough understanding in Microsoft Office Previous experience in an administrative role (desirable) Additional Information As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate. Trowers & Hamlins is an equal opportunities employer and we welcome applications from every sector of the community. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

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