Thursday/Friday Part-time DP Specialist at International Law Firm

One of the world's leading law firms is looking to hire a new part-time DP Specialist to work 9:30am to 5:30pm Thursday and Friday on a permanent basis. Tasks will include being asked to transcribe digital dictation; produce and amend correspondence, documents, reports, attachments, etc. from a variety of sources, in house style and in line with the firm's specific systems/procedures; produce and amend PowerPoint presentations, organisational charts, mail merges, Excel spreadsheets and graphs; advise on document layout and reformatting options; maintain the firm's precedent bank to ensure that all documents are maintained in the firm's house style and are consistently updated upon instruction from the legal departments; use systems effectively to prioritise and complete incoming work; proof read and check documents to ensure that they are correct, in line with house style and, where applicable, attachments have been highlighted to Personal Assistants; keep service users updated on the progress of their work; ensure that work is completed within the required timescales; support and help other team members by sharing system knowledge and ensuring own and others' skills are developed; assist fellow Document Production Specialists with workload as required; liaise with lawyers, Team Leaders, Personal Assistants and business services staff (eg. Marketing, Knowledge Management) as appropriate in relation to document production; regularly check workloads within the groups and assist/reprioritise wherever possible to avoid backlogs of work; pick up and manage telephone calls; participate in a lunch time production and telephone rota within the team; work effectively with the other legal and business services departments as required and participate in regular scheduled training sessions to maintain optimum systems knowledge. Applicants need to have experience of using MS Office 2016, two years' previous experience in a law firm as a DP Operator or Legal PA with accurate typing speed of at least 60 words per minute, advanced knowledge of Microsoft Office 2016 Word, Outlook, PowerPoint, Excel, Visio, research tools and DMS systems with the ability to strip document formatting and reformat in house style and being able repair problem documents either on own or with support from the IT Department