Accounts Payable Assistant
- Recruiter
- First Technical Recruitment
- Location
- Aberdeen
- Salary
- Competitive
- Posted
- 20 Aug 2018
- Closes
- 03 Sep 2018
- Sectors
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Accounts Payable Assistant
Aberdeen
Contract
Description
To receive, check and input supplier invoices into Maximo for processing by the Accounts Payable team. To handle supplier queries and vendor rejections, maintain logs and registers and assist in invoice compliance as required.
Key Accountabilities
1. Register supplier invoices in Maximo after reviewing for accuracy during a variety of upfront compliance checks.
2. Distribute daily input reports to AP team providing details of registered and allocated invoices.
3. Prepare cover letters and arrange electronic return of all non-compliant invoices, maintaining central rejection log of these for shared reference.
4. Monitor and respond to supplier enquiries regarding payment dates and disputes etc.
5. Review and respond to supplier hard copy statements received, filing once items resolved.
6. Scanning and/or filing of various AP paper items and archiving of Finance records when required.
7. File electronic copies of supplier invoices into network folders by year/supplier.
8. Perform invoice compliance and approval workflow for Maximo invoices as delegated.
Major Challenges
High daily volume of invoices received, that requires diligence and strict accuracy.
Proactivity and prioritisation required as is the ability to remain structured and well organised.
Financial Accountability and Dimensions
• Timely Maximo inputs so not to create delays in invoice recording.
• Accuracy of Maximo data input.
• Daily whiteboard statistics to reflect volumes being processed in each area.
• Orderly and accurate filing of records, to ensure efficient processing, audit trail and retrieval.
• Internal control procedures for Maximo invoice processing are followed.
Qualifications
Educational qualifications should be of a Business and/or Financial nature, preferably to degree or HNC/HND level.
Candidate Profile (include Skills & Experience, Attributes, Behaviours)
• This is an entry level position into Finance and Accounting and is ideal for a person wishing to embark in such a career.
• The successful candidate shall represent Finance, and should be a polished and approachable communicator, with good interpersonal skills.
• Good organisational, prioritisation, written and numeracy skills are required.
• Previous experience of Accounts Payable compliance within an integrated business system such as Maximo, SAP or similar, would be advantageous.
Additional Role Requirements
Intermediate excel skills essential, whilst knowledge of the general business environment and basic organisational knowledge would be advantageous.
At First Recruitment we understand just how important it is to secure the right people. That's why our consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.
This is a superb opportunity for anyone looking to work for a reputable organisation.