Operations Manager

30000.00 - 35000.00 GBP Annual
12 Aug 2018
24 Aug 2018
Contract Type
Full Time
A prestigious Architectural firm in Central London (nearest station Charing Cross/Picadilly Circus) are recruiting for an Operations/Office Manager to ensure the smooth running of the London office and supporting the Partners based in their New York HQ.

This is a highly responsible position which will include liaising over time zones and using your initiative. You need to be able to work well under pressure, meet deadlines and be confident enough to make tough decisions. This role will require some amount of lone-working so please only apply if you are happy working with a small team and sometimes being the only point of contact in the office.

Pay : 35k

Hours : 9-5:30



* Supply and maintenance of office equipment (furniture, IT, phones, PC's etc.)
* Overall responsibility for the Health & Safety
* Renewal of all practice policies and contracts
* Manage all leases and transactions for office
* General supplies ordering and monitoring


* Drafting and issuing of invoices and statement of accounts
* Debtor chasing
* Recording and monitoring all supplier invoices
* Liaising with 3rd party accountants to arrange payments from the bank account for suppliers, payroll, pension and creation management accounts, as well as generating VAT returns and P11D's.
* Bank reconciliation
* Generation of the P&L, Balance Sheet and Budget for the year

Human Resources & Legal

* Dealing with general HR queries
* Management of staff files, recruitment, references, offer letters, appraisals etc.
* New starter inductions, right to work, health and safety, building security etc.
* Manage employee performance processing and advising on employment matters.
* Group secretary for private healthcare and pension schemes
* Maintenance, issue and monitoring of staff records including holiday, sickness etc.
* Annual insurance renewal
* Liaising with 3rd party lawyers for client contract reviews and Employment Law advice.


* Creation of company marketing collateral, such as bid preparation and presentations etc.

Any other ad-hoc duties as required

Person Specification


* A Levels or equivalent


* Strong communication skills, both written and verbal
* Experience of management of an office environment
* Knowledge of HR processes and procedures
* Highly organised
* Team leadership experience
* Expert in the use of MS Office
* Proficient on Adobe In-design (desirable)

Experience required

* Experience as an office manager
* Professional Services background highly desirable

Benefits: Private Healthcare with Dental and Optical, Pension, 23 days holiday

If this sounds like the perfect role for you, please apply within. Interviews being held on a rolling basis.

Huntress Search Ltd does not discriminate on the grounds of 'protected characteristics' as defined under the Equality Act and other relevant UK legislation.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK