Brook Street

Governance Support officer

Brook Street
Newtownabbey, County Antrim, Northern Ireland
Up to £12.37 per hour
06 Aug 2018
03 Sep 2018
Anna Powell
Contract Type
Full Time

Brook Street (UK) Ltd is currently seeking a Governance Support Officer for our client based in the Newtownabbey area.

This role will initially be for the duration of 4 months with possibility of extension, and our client would like the successful candidate to start immediately.

We're seeking candidates with 5 GCSEs, RSA Stage II word processing qualifications and excellent Microsoft Office skills.

The hours of work are 0900 -1700 Monday to Friday (37 hours per week). You will be paid an hourly rate of £12.

In this role, you will be responsible for;

" Providing business support for the operation of the system of paperless meetings and the circulation of staff members' documents.

" Providing sufficient support within the section including the servicing of meetings of client, recording proceedings, preparing minutes, compiling action sheets, taking action and following up as appropriate.

" Providing assistance in the preparation and collation of files, display material, etc for meetings and liaise with outside bodies with regard to presentation requirements, as necessary.

" Liaising closely with IT to ensure optimum use of resources to improve the effectiveness, efficiency and economy in the circulation of papers and improve communication with staff members.

" Raising Purchase Orders for stock, catering and stationary, ordering as and when necessary and check deliveries against goods ordered.

" Arranging meetings on request and book rooms and hospitality via the Artifax service. Co-ordinate any booking requests for the senior staff members.

" Assisting in maintaining a register of of Interest and attendance by staff members at meetings and conferences/courses for the purposes of paying subsistence.

" Providing a high level of internal and external customer service including taking ownership of customer queries and following issues through to completion.

" Demonstrating a team approach to achieving the objectives of the Section through full flexibility in relation to tasks undertaken.

" When necessary, providing back up support to the PA to staff members.

" Compling with the requirements of the Equal Opportunities Policy.

If you would like to apply for this role, please call Anna on 028 90 324548 or email your CV to us via the 'Apply' link.