HR Administrator ??? Immediate Start
- Recruiter
- Anonymous
- Location
- Chelmsford
- Salary
- Competitive
- Posted
- 25 Jul 2018
- Closes
- 22 Aug 2018
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
ROLE: HR Administrator - Immediate Start
JOB TYPE: Permanent
COMPANY TYPE: Insurance Broker
HOURS: 9:00am - 5:30pm
SALARY: GBP23,000
LOCATION: Chelmsford
CULTURE: Friendly, professional and down to earth environment
JOB PURPOSE
To act as a HR Administrator in the best interests of the company. The role sits in the HR Ops team and ensures the administrative support to business as first line of support, the HR Advisors and the HRBPs. The role is also is responsible for the compliance of all the personnel documentation with the regulatory framework (law, internal procedures, and internal policies).
KEY ACCOUNTABILITIES/DELIVERABLES
* Provide an efficient, accurate service on the entire administrative employee life cycle, tasks will include but not be limited to:
o Induction - To provide the new employee with a seamless introduction to the business:
o Advises recruiting manager to carry out local induction
o Ensures return of local induction checklist and check for any actions necessary, alerting relevant interested parties
o Advises manager when employee approaching end of probationary period
o Ensures return of probationary report and check for any actions necessary, alerting relevant interested parties
* Manage Changes During Employee Life - To provide an efficient administrative process to ensure all changes during an employee's time with the company are dealt with in an appropriate manner:
* Provides a telephone helpline for employees wishing to clarify HR procedures
* Promotion/salary review/examination awards - following authorisation, produces relevant letters for individual employees, passing revised compensation details to Systems and Training Officer. Liaises with payroll team.
* Transfers/relocations - following appropriate authorisation produces relevant letters for individual employees, passing copies to business representatives and payroll.
* Referencing for bank accounts/mortgage lenders - produces letters as appropriate
* Input new records and changes into Oracle and produce basic reports as required
* Updates the Employee Tracker in a timely manner
* Manage Leavers - To ensure the efficient removal of an employee from the business:
* Once notification is received, agrees leaving date with manager and acknowledges to employee
* Issues exit interview questionnaires and checks receipt, liaising with HR colleagues where appropriate
* Provides manager with leaver checklist and ensures receipt
* Checks Leaver form is correctly completed and passes with resignation/termination correspondence to Payroll
* Provide references to prospective employers, liaising with Compliance where required
* Record Maintenance and Assistance
* Keeps employee manual files updated with change correspondence, ensuring adherence to audit/regulatory/compliance issues as appropriate
* Ensures sufficient supplies of application forms, handbooks, offer packs
* Maintains checklist of offer progress
* Maintains the HR diary calendar, ensuring future dated work is captured and processed
* Maintains and processes the Company's long service awards
* Provides assistance to the HR & Development Manager and HR Director in coordination of meetings, taking meeting notes etc
PERSON SPECIFICATION
Qualifications
* CIPD qualification desirable/working towards
* Educated to A-Level standard or equivalent is desirable
Technical Knowledge
* Ability to use Oracle or similar HR systems
* Good working knowledge of HR policy and best practice
Experience
* Ability to work in a fast moving complex environment, delivering service excellence and dealing with difficult situations quality service to customers
* Ability to think proactively and laterally to maximise opportunities to promote the work of the organisation Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
* Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
* Demonstrates a high degree of personal organisation and self-management
* Experience of supporting management
NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels Partnership Accounts branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer
(url removed)
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://(url removed)/candidate-privacy
JOB TYPE: Permanent
COMPANY TYPE: Insurance Broker
HOURS: 9:00am - 5:30pm
SALARY: GBP23,000
LOCATION: Chelmsford
CULTURE: Friendly, professional and down to earth environment
JOB PURPOSE
To act as a HR Administrator in the best interests of the company. The role sits in the HR Ops team and ensures the administrative support to business as first line of support, the HR Advisors and the HRBPs. The role is also is responsible for the compliance of all the personnel documentation with the regulatory framework (law, internal procedures, and internal policies).
KEY ACCOUNTABILITIES/DELIVERABLES
* Provide an efficient, accurate service on the entire administrative employee life cycle, tasks will include but not be limited to:
o Induction - To provide the new employee with a seamless introduction to the business:
o Advises recruiting manager to carry out local induction
o Ensures return of local induction checklist and check for any actions necessary, alerting relevant interested parties
o Advises manager when employee approaching end of probationary period
o Ensures return of probationary report and check for any actions necessary, alerting relevant interested parties
* Manage Changes During Employee Life - To provide an efficient administrative process to ensure all changes during an employee's time with the company are dealt with in an appropriate manner:
* Provides a telephone helpline for employees wishing to clarify HR procedures
* Promotion/salary review/examination awards - following authorisation, produces relevant letters for individual employees, passing revised compensation details to Systems and Training Officer. Liaises with payroll team.
* Transfers/relocations - following appropriate authorisation produces relevant letters for individual employees, passing copies to business representatives and payroll.
* Referencing for bank accounts/mortgage lenders - produces letters as appropriate
* Input new records and changes into Oracle and produce basic reports as required
* Updates the Employee Tracker in a timely manner
* Manage Leavers - To ensure the efficient removal of an employee from the business:
* Once notification is received, agrees leaving date with manager and acknowledges to employee
* Issues exit interview questionnaires and checks receipt, liaising with HR colleagues where appropriate
* Provides manager with leaver checklist and ensures receipt
* Checks Leaver form is correctly completed and passes with resignation/termination correspondence to Payroll
* Provide references to prospective employers, liaising with Compliance where required
* Record Maintenance and Assistance
* Keeps employee manual files updated with change correspondence, ensuring adherence to audit/regulatory/compliance issues as appropriate
* Ensures sufficient supplies of application forms, handbooks, offer packs
* Maintains checklist of offer progress
* Maintains the HR diary calendar, ensuring future dated work is captured and processed
* Maintains and processes the Company's long service awards
* Provides assistance to the HR & Development Manager and HR Director in coordination of meetings, taking meeting notes etc
PERSON SPECIFICATION
Qualifications
* CIPD qualification desirable/working towards
* Educated to A-Level standard or equivalent is desirable
Technical Knowledge
* Ability to use Oracle or similar HR systems
* Good working knowledge of HR policy and best practice
Experience
* Ability to work in a fast moving complex environment, delivering service excellence and dealing with difficult situations quality service to customers
* Ability to think proactively and laterally to maximise opportunities to promote the work of the organisation Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
* Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
* Demonstrates a high degree of personal organisation and self-management
* Experience of supporting management
NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels Partnership Accounts branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer
(url removed)
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://(url removed)/candidate-privacy