Purchase Ledger Supervisor

Role Outline

*Managing every aspect of the purchase ledger (materials & subcontractor), including supervising the two members of staff who support this PL role.
*With the support of the finance manager, defining, controlling and developing the scope of all 3 PL team member's roles to make sure all the department's work load is completed to the highest standard within the required timeframe.
*Role is very 'hands on' in that the work load within the department will require the supervisor to spend a majority of their time supporting departmental tasks, including processing invoices.


Principle tasks for department:

*Managing the central accounts email address where all payment applications, invoices, statements, and PL queries are sent.
*Processing all purchase invoices for materials bought
*Processing all purchase invoices for hire of equipment
*Managing and controlling the subcontractor payment application process.
*Processing all purchase invoices from subcontractors we employ
*Administering the collection of data and submission of the company's Construction Industry Scheme (C.) return.
*Processing all purchase invoices for overheads (non PO)
*Administration of payments to all suppliers and sub-contractors
*Responding to supplier and subcontractor queries
*Processing company operatives' time sheets - inputting onto business system and preparing for payroll.
*Month end reconciling of PL, closing and reporting.


Business System

The company is in the process of moving to the Focal Point business system, supported by the Dimensions finance package. These systems will go fully live on the 1st September. This will make it a challenging time for the successful candidate to join the business. However they will receive full training and support through their first weeks here. Joining as a new system goes live is also an ideal opportunity for the new purchase ledger supervisor to make their mark and to take a fresh look at how to do things.


Key Skills and Experience

*Minimum 2 years' experience of working in a purchase ledger environment (or wider accounts role with heavy PL exposure)
*AAT level 2 minimum (or equivalent qualification)
*Ability to demonstrate basic accounting techniques (e. double entry)
*Some staff supervision experience (or ability to demonstrate the personality through CV / interview to prove they are ready to take this step)
*Good standard of business system and Microsoft office ability (particularly Excel)
*Strong interpersonal skills and ability to communicate clearly, concisely and considerately with others (spoken and written)


'Nice to Have' Skills and Experience

*Construction industry experience
*C. experience
*Previously used either Dimensions or Focal Point systems.
*Business system implementation or development exposure


Package

*Salary up to £25k per annum.
*Opportunity to join company pension, life insurance and private health schemes.
*25 days holiday, plus bank holidays.

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