Executive Assistant

Executive Assistant - Maidenhead - GBP12 - GBP14 Per Hour - 12 Months

The role is to provide administrative support to the VP GFO Self Care, the Senior Director GFO Cough & Cold, Digestive Health and Eye Care and the wider GFO Self Care team based in Maidenhead.

Role Requirements

* Arrange/support internal meetings which may include arranging catering.

* Organize Regional Franchise Leadership Team Meetingsas well as senior management meetings such as visits of the Franchise President and team dinners and events.

* Extensive Diary Management -proactive in monitoring calendars for the VP and the Senior Director and have the ability to prioritise meetings and reschedule where necessary.

*Proficiency in Microsoft Outlook is essential

* Be proactive in initiating and organising travel arrangements including flights, taxis, hotels etc using Concur online.

* Manage expense reports for the VP and the Senior Director

* Prepare and process invoices, purchase orders and new vendor setup via eMarketplace

*Organisation of the onboarding programmes for new starters - follow up with colleagues to schedule inductions and request new user set ups/laptops in a timely manner to ensure everything is in place before arrival

* Be a point of reference for the wider team and for new starters

* Provide support with other issues such as desk moves/laptop issues especially for senior members of the team and to monitor progress to ensure work productivity is maintained

*Work closely with a senior member of the team to organize internal training sessions throughout the year according to the timetable set

*Ensure pertinent centrally held documentation is kept up to date as and when required,

Skills Required

*Good people handling.

* Confident in liaising with senior managers and other members of staff from different functions using a variety of communication methods

*Exceptional organisational skills in terms of diary management, travel arrangements and meeting control

*The candidate would be expected to gain/have knowledge of the J&J business in order to be very pro-active in the role

*Microsoft Outlook, Word, Excel & PowerPoint

* Aptitude to be able to understand other systems eg booking travel arrangements Concur and eMarketplace

*Understand confidentiality

*Flexible Attitude

* Experienced in a classic Matrix style organisational issues.

* Delivers high quality support, within agreed timelines

Additional information about the process

Johnson & Johnson is an American multinational medical devices, pharmaceutical and consumer packaged goods manufacturer founded in 1886.

This job with Johnson & Johnson is a temporary assignment and is being managed by Kelly Services on behalf of Johnson & Johnson. Successful candidates will be placed at the Johnson & Johnson assignment and managed by Kelly Services

If you match these requirements, please apply in the normal way. Elevate will send you an email, please open, click and action that email and your application will be visible to the hiring organisation directly.