Project Administrator

Swanley, Kent
Up to £25k basic + Benefits
19 Jul 2018
16 Aug 2018
Contract Type
Full Time

Project Administrator

Leading, expanding, £multi-million SPV & Asset Management co currently looking to recruit a Project Administrator.

Role can be based their offices in Kent (close to M25) OR at their City offices in London.


The Project Administrator will be responsible for the efficient administration of the relevant projects within the Region.  Duties will centre on project administration, preparation of board reports, attending and producing of meeting minutes, arranging of meetings and general communications

Key responsibilities:

Preparation of Reports

           Collate Board reports for the Project Companies on behalf of the General Managers, including coordinating the timetable for preparation to support the General Managers and generation of reports from their database.

•           Assist in the collation or issue of Performance Reports on behalf of the General Managers.

Management of Databases

•           Maintain an up-to-date register of all Project related Complaints/Compliments, send the information to the relevant Service Provider and chase responses to complaints, following the timescales agreed with the client.

•           Maintain an up-to-date register of all Variations including enquiries received and responses submitted, send the information to the relevant Service Provider and chase responses as required.

•           Maintain schedules for insurance incidents, claims, variations and other project processes.

Internal Team Meetings

•           Organise internal team meetings and ensure required attendees have responded with their availability.

•           Collate, produce and issue papers for meetings under the direction of the General Manager.

•           Book rooms, refreshments and manage other administrative arrangements.

Electronic Filing

•           Manage the Sharepoint filing systems in accordance with company policy.

•           Maintain electronic records in connection with all the project companies.

•           Assist with preparation for internal audits.

Other Duties

•           Deal with ad hoc enquiries for information.

•           Undertake other duties as requested by the General Manager or Directors.

•           Work collaboratively with other companies in the Project and provide support where appropriate.

•           Assist with the induction process of any new staff members joining the team.

•           Arrange meetings and co-ordinate diaries for meetings as required by the General Managers.

In return you will receive a base salary of up to £25,000 pa (dep on exp + comprehensive Benefits package.

Please send your CV (Word not PDF please) + Covering Letter to Tony Timmins, Executive Search Consultant.

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