Brook Street

Materials Management Supervisor

Brook Street
Papworth Everard, Cambridgeshire, England
Up to £10.77 per hour
13 Jul 2018
10 Aug 2018
Peterborough Public Sector
Contract Type
Full Time

Key Job Responsibilities

  • Provide a professional, customer focused Materials Management service to all user departments.
  • The Supervisor will be required to identify and respond to user needs and to solve problems/complaints as and when they arise. This will require effective liaison with other staff groups, and actively seek constructive feedback on service provision.
  • To train, monitor and supervise Materials Management staff in all the elements of their role.
  • A Supervisor will be required to have the knowledge and technical ability to be able to undertake and teach staff the skills necessary to complete service delivery.
  • Coordinate the daily activities of the Materials Management team, ensuring that all key tasks are allocated to the appropriate resource within the team.
  • Coordinate the stock level reviews of Materials Management Assistants to ensure that they are undertaken annually and in a timely manner.
  • Provide feedback on operational requirements and assist the Procurement Partner in building good working relationships with all wards/departments.
  • Undertake initial investigation and reporting of untoward incidents and accidents using Datix.
  • Operate within the provisions of the Trust Standing Financial Instruction (SFIs) and departmental policies and procedures at all times.
  • Ordering of non-supply chain products with NHS Supply Chain technology.
  • Undertake the data capture of orders using a hand held barcode reader, and transmission of these orders to the supplier via the Electronic Demand Capture (EDC) and Electronic Demand capture (EDC) Gold interface links with NHS Supply Chain.
  • Liaise with Trust departmental staff regarding operation of EDC Gold.
  • Responsible for the timely input of data to ensure continuity of supply.
  • Provide receipt and distribution services, including unpacking and checking delivered items against delivery/order information, taking corrective action where necessary and maintaining audit records.
  • In accordance with customer procedures ensuring stocks are managed appropriately and cost effectively, whilst meeting the customers' departmental or area needs.
  • In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards.
  • Carry out stock level reviews of Material Management products at ward/ department level, in agreement with the appointed ward/ department key personnel and at an agreed frequency, to include appropriate stock rotation and routine housekeeping.
  • Ensure safe storage of products and materials in compliance with fire and infection control regulations, reporting any identified risks as necessary.
  • Support rationalisation and standardisation of medical and surgical products.
  • Inform customers of any product changes or shortages and actively source alternatives.
  • Manage ad hoc or urgent requests for stock, ensuring they are dealt with in a timely manner.
  • Coordinate high urgency product recalls following safety alerts.
  • Coordinate the removal, return or disposal of excess or redundant stock.
  • Maintain accurate paper and electronic records and filing systems and provide administrative support, filing, photocopying, collating of information and other associated duties.
  • Ensure communication of information within the Materials Management team and share best practice operationally; act and participate as a member of the wider Procurement team, assisting colleagues within other areas of the department as required and attending departmental update meetings as required.
  • Actively build and maintain professional working relationships with colleagues, key customers and external organisations, to a consistently high standard of customer care.

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