Paralegal Secretary

Paralegal Secretary - £20K/£23K (depending on experience)

Brook Street is pleased to present a fantastic opportunity to work for a leading Law Firm in Southampton, who are looking for an Paralegal Secretary. The Paralegal Secretary will be responsible for assisting and supporting the Trade Mark Attorney with minimal supervision and to undertake both routine and complex paralegal / secretarial duties.

The candidate will need to be highly organised and confident in a fast-paced environment. We are looking for someone that will increase business through positive experience. This is an exciting role and our client is looking for a real people person with a very friendly and approachable personality, excellent communication skills and who is an experienced Secretary.

Working Hours:

Monday - Friday (9am to 5:30pm) with a total of 37 hours per week.

Key Knowledge and Experience Required:

• Previous legal secretarial experience (in any legal discipline) - Essential.
• Knowledge or experience of Trade Marks - Desirable (but not essential)
• Strong typing and keyboard skills - Essential
• Previous experience of working with digital dictation and audio typing - Essential
• Experience in billing clients and working within a complex billing structure - Essential
• Demonstrates an organised approach to their work - Essential
• Familiar with managing and working with key dates - Desirable
  Strong prioritisation skills gained within a high deadline environment - Essential
• Excellent spelling and grammar - Essential
• Demonstrates strong attention to detail and take pride in producing high quality work
• Excellent communication skills, particularly written - Essential

Duties will include:

• Typing letters and formal documents such as Statutory Declarations, Statement of Use, Assignments, Agreements, Instructions to Counsel and Witness Statements.
• Preparing all Trade Mark and EUTM official forms, such as Notices of Opposition.
• Portfolio management, diary docketing on bespoke database (Inprotech) and PA duties, such as booking flights, maintaining the attorneys diaries and dealing with telephone queries as required.
• Calculating and preparing client invoices, to include debit and credit notes.
• Attending to daily administration requests for the Attorney, such as faxes, file management, scanning and photocopying.
• Arranging the weekly Trade Mark Journal and EUTM Bulletin advertisements and prepare standard letters.
• Preparing memos, attendance notes and taking minutes for monthly Trade Mark Bundle meetings (on a rota basis).
• Typing up trip reports and preparing documents and information for bundle meetings.
  
  

Principal Contacts:

• Trade Mark Attorneys
• IPSS
• Clients

If you are still interested in the role and looking for work it would speed up your application process if you completed an online registration with Brook Street as soon as possible via the following link: /account/registration. This registration will need to be completed to progress your application for this role or any future roles you apply for.

To send your CV please apply via the advert or directly on Brook Street`s website. For more information please contact Billy at Brook Street on 02380 224139 or apply to send your CV.