Administrator

Location
Liskeard, Saltash & Bodmin
Salary
£15,500 plus mileage allowance
Posted
05 Jul 2018
Closes
16 Jul 2018
Contract Type
Permanent
Hours
Full Time

Job Description: Administrator

Salary: £15,500           Hours: 37 per week

Role purpose - To provide administrative, clerical and secretarial support

 

Location - Based at Liskeard but will be expected to travel to other offices

 

Responsible To - The Area Co-ordinator

 

Key work areas and tasks:

Reception

  • Receive clients and other visitors
  • Provide information to clients on the service
  • Assess clients’ eligibility for different projects and sign post as necessary

Correspondence, reports and other documents

  • Word process letters, documents and reports as required
  • Maintain and collate statistics, and produce to a prescribed format
  • Produce information from reports and databases to assist with effective case-management

Administration

  • Use photocopier, scanner, fax and other office machines as appropriate
  • Prepare client files for use by advisers/caseworkers
  • Create and maintain a structured filing system for storage and retrieval of documents, IT-based and hard-copy as required, in accordance with the bureau’s systems and procedures
  • Support advisers and administration assistants with accurate entry of information on Casebook.(case management system)
  • Open, record and distribute incoming post, and prepare outgoing mail for dispatch
  • Maintain leaflets, posters and forms, on-line and hard-copy
  • Maintain and order stationery supplies
  • Liaise with Line Manager to ensure supply and maintenance of required reference material
  • Organise and maintain staff diaries and work records
  • Answer the telephone and refer calls or take messages. Send and respond to email

Finance

  • Make payments from petty cash within pre-determined limits
  • Maintain and reconcile petty cash record, and prepare statements
  • Responsible for processing all disbursements, to a prescribed format
  • Responsible for processing all volunteer expenses

Meetings

  • Assist Line Manager in arranging team meetings
  • Attend meetings and take notes for minutes
  • Attend paid staff meetings

Other duties and responsibilities

  • Abide by health and safety guidelines and share responsibility for own safety and that of colleagues

 

 

  • Uphold the aims and principles of the CAB service and its equal opportunities policies
  • Carry out any other tasks which may be within the scope of the post to ensure effective provision, delivery and development of the service
  • Any other relevant administrative and support duties

CV'S ARE NOT ACCEPTED.  APPLICATIONS VIA THE WEBSITE LINK

 

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