Accounts Payable Coordinator

Accounts Payable Coordinator

Job Purpose:

Our Client is a global transportation and liner shipping company. They are looking for an Accounts Payable Coordinator who can join their GBR Team based in London Office. The job holder will work closely with the Equipment, Logistics, and Operations teams. He/ She will also need a strong understanding of container control and have up to date knowledge of transport regulations (this is desirable but not essential).

Person Specification:

Education and Qualification

• GCSE must include Maths and English, with excellent numeracy.
• Basic to advanced level of Excel and PowerPoint
• Have at least 1-2 years’ experience as an accounts payable

Main responsibilities for the Accounts Payable Co-ordinator:

• To record receipt, process and monitor all invoices received from all approved service providers
  • To research and resolve invoice disputes and queries.
  • To assist EHQ (European Head Quarter) accounts with weekly payment process.
  • To correspond with vendors, answering inquiries, requesting and auditing relevant supporting evidence for services rendered.
  • Regular liaison with GBR terminals, Depots, Transport GBR (Equipment / Logistics), the relevant operational/transport depts., Lotte (subcontractor) and other offices.
  • Communicating and acquiring all supporting evidence to enable invoice verification from Terminal/Haulage/Transport companies. Such as cntr numbers, contract agreements, service location, load/discharge ports, specific job/purchase order references and any other details
  • Liaison with all relevant PIC/departments to obtain necessary authorisation/acceptance for any irregular/ancillary charges
  • Ensuring that agreements are up to date in system, liaison with relevant GBR/OPR/EHQ departments for discrepancies/updates to enable smooth process.
  • Vendor account creation and maintenance
  • To produce / collate / analyse required reports; i.e., Statements/ledgers/postal logs
  • Reconcile accounts payable transactions
  • Other ad-hoc duties as requested by the line manager.

Skills and Competences

• Organisational skills - able to plan, good at juggling priorities and coordinating activities.
• Initiative - alert to opportunities, self-starter, and uses imagination to solve problems.
• Adaptability - open minded, flexible to change, makes the best of new situations.
• Business awareness - interest in the company’s’ needs as a whole. Ability to understand market, competition, commercial impact, and plan / budget accordingly.
• Able to deliver high quality work to brief and on time.
• Communication; Good interpersonal and inter-cultural communication skills, clear and concise speech, active listening, understanding of cultural differences.
• Team-player; able to lead and/or work within a team or own initiative.
• Analytical focus & numerical critical reasoning - attention to detail, uses logic to assess facts and draw appropriate conclusion, able to handle numbers easily, prepare stats and trends.

Compensation & Benefits

A competitive market rate salary

Gym subsidiary, subsidised vending machine, eye tests, Attractive pension scheme

After probation: Private Medical Insurance, Personnel loan, Cash Plan, Season Loan Ticket, Income Protection

Regular social events

As the Accounts Payable Co-ordinator your usual Working hours will be: 09:00 to 17:00 Monday to Friday with 1 hour for lunch.

If you would like to be considered for the Accounts Payable Co-ordinator role please click ‘APPLY’ below