Procurement Administrator

14 Jun 2018
12 Jul 2018
Contract Type
Full Time
ASAP Start

Applicants must have Public Sector Procurement Experience

• Responsible for working closely with project teams and Procurement Managers in order to provide effective procurement support to meet the needs of colleagues and the organisation
• Deal with tender queries from suppliers and the business over email or phone and answer questions and provide advice where possible, escalating when needed
• Draft small scale business cases, or contribute towards larger business cases, providing technical advice and presenting in a clear concise way to achieve the required needs and achieve buy in from stakeholders
• Responsible for administering IT systems (i.e. Bravo) in order to keep records up to date to support the effective tracking of disputes and resolutions with suppliers
• Provide and update reports, assist with forecasting; and monitoring against budgets in order to inform decision making
• Track procurement activities for projects in order to highlight any potential risk to the business, providing options of solutions in order to resolve and issues as and when they arise
• Represent procurement at meetings where appropriate, providing advice and feeding back to the department, escalating where necessary
• Undertake ad hoc administrative duties as and when required to support the needs of the organisation
Person Specification
• Good interpersonal skills
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Maintains a positive attitude towards routine tasks.
• Attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team.
• Confident and assertive where required
• Sociable and outgoing
• Flexible approach to work
• Understands and appreciates the importance of using discretion
• Team player who deals effectively with colleagues and clients

Skills Required
• Advanced skill level of Microsoft Office essential, previous experience in producing professional PowerPoint presentations of benefit.
• Articulate verbal and written communication skills essential.
• Experience in the management of Quality Systems
• Excellent customer service skills
• Team player

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