Legal secretary

Recruiter
Davis Gregory
Location
Cheltenham, Gloucestershire
Salary
Dependent on experience
Posted
14 Jun 2018
Closes
12 Jul 2018
Sectors
Legal
Contract Type
Permanent
Hours
Full Time

JOB DESCRIPTION – FULL-TIME SECRETARY

Hours of work : Monday to Friday 9.00 am to 5.00 pm with one hour unpaid break for lunch

Holiday entitlement : 20 working days plus public holidays per year – pro rata

Role:

  • The role is to provide direct support to the private client department to enable optimum efficiency.  This will include, but will not be limited, to the main responsibilities given below.  A high degree of self management and initiative is expected.  The role is as a team member and to work for all fee earners in the department.

Main responsibilities:

  • Preparation of correspondence and documents through digital dictation, word processing and copy typing with speed and accuracy. 
  • Maintaining fee earner's diaries including computerised diaries; making appointments, arranging meetings.
  • Efficient use of case manager systems.
  • Dealing with telephone enquiries.
  • Undertaking general office duties, eg photocopying, emailing, faxing.
  • Preparation of mail for dispatch.
  • Taking and passing on messages to the appropriate person; taking the initiative to deal with administrative/process enquiries.
  • Dealing with web enquiries.
  • Maintaining case files in good order on a daily basis, which includes the opening, closing, archiving and retrieval of files in accordance with the firm's procedures.
  • Dealing with clients calling into the office.
  • Dealing with Land Registry applications and requisitions.
  • Performing these tasks reliably and with attention to neatness and detail.
  • Complying at all times with the firm's policies and procedures.
  • Ensuring the confidentiality of all the firm's and clients' documentation and information.
  • Undertaking any specific training when required to do so and overall to have a responsibility towards self development.
  • Providing clients with both telephone and personal support in a professional and courteous manner.

Other Office duties

  • To work as part of a team and be included in rotas for the provision of a reception service and other general office duties.
  • To provide support to secretaries in other departments if required.
  • To do all other things which are in the reasonable opinion of the firm, ancillary, necessary and conducive to the role and responsibilities outlined above.

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