Brook Street

Team Administrator

Brook Street
City of London, London, England
12 Jun 2018
10 Jul 2018
Fenchurch Street Branch
Contract Type
Full Time

Provide admin support to the Foundation team, including diary management, travel and accommodation bookings, meeting arrangements.
▪ Co-ordinate various arrangements on request including (where appropriate) complex itineraries (such as international travel and meetings) and ensure team members have all necessary documents in good time.
▪ Responsible for completing expense claims for the leadership team.
▪ Take ownership of basic enquiries (whether by phone, email or post) resolving, escalating or identifying alternative contacts as appropriate.
▪ Monitor and action accordingly shared inboxes.
▪ Maintain stock of publications, purchase restock, order stationery for the team, arrange invoices and raise purchase orders.
▪ Create and update the Foundation governance calendar, in co-ordination with the Grants administrator
▪ Co-ordinate Foundation events, on and off-site, including our international conference, and distribute our publications as required.
▪ Provide cover for Grants Administrator and EA in their absence.
▪ Prepare and format documents as requested according to established LRF standards and branding guidelines.
▪ Ensure office systems such as phones, printer and other shared equipment are working, taking steps to resolve issues as they arise
▪ Co-ordinate the Foundation's contribution into the LR Group's weekly newsletter Co-ordinate the Foundation's external monthly newsletter, gathering content from colleagues, identifying suitable content and contributors, and distributing, in liaison with the Director of Operations.
▪ Manage the Foundation's social media presence, including LinkedIn, Facebook, Twitter and Yammer.
▪ Monitor the Foundation's website and, with colleagues, ensure it is kept up to date and update and manage Foundation content on Connect (intranet)
▪ Assist the Foundation team with any other relevant tasks when required
▪ Ordering and maintaining business card stock