Administrator- HMP Portland

Are you looking for an exciting opportunity to join a public sector client in Portland on a temporary basis?

We are currently looking to recruit an Administrator to join a busy government agency. Working with a fun and lively team, you'll be based in Portland and will enjoy a great atmosphere. Working a Monday to Friday working week you will enjoy a healthy work life balance.

Working in a fast paced administration department, you'll be providing support within HMP Portland Prison, if successful you will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:

Operate the switchboard appropriately by Identifying the callers needs ensuring all messages are communicated to the appropriate parties
Receive, open, distribute and monitor all prisoner mail on a daily basis in line with local and national policies and make sure it is kept securely at all times
Receive/distribute all incoming staff mail in a timely manner and coordinate the sending out of prisoner and staff mail
Send, collect and distribute faxes to appropriate staff
Forward any mail on to establishments for prisoners who have transferred
Make sure investigation and hearing tapes are transcribed in an efficient and accurate manner (if qualified typist)
Provide copy typing provision when required (if qualified typist)
Keep securely copies of all documentation, either in hard copy or electronic form
Process Chaplaincy paperwork including prisoner applications and arranging visits
Act as contact point for communications, prioritise and distribute to the appropriate person or relevant department in establishment
Undertake administrative tasks including:
Provide administrational assistance in area of work
Maintain accurate filing system for area of work
Respond to queries relating to area of work, redirecting where required
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

Competencies
All of the competencies in the National Offender Management Service (NOMS) Competency and Qualities Framework are relevant to this group profile. For the purpose of selection the following competencies will be measured:
Leading and Communicating
Collaborating and Partnering
Building Capability for All Managing a Quality Service

16 Hours a week

Pay Rate £7