Brook Street

Administration Assistant / PA

Brook Street
Chessington, Surrey, England
£20000 - £25000 per annum
08 Jun 2018
06 Jul 2018
Sharon Horton
Contract Type
Full Time

The key purpose of this role is to provide assistance to the smooth running of the office and subsidiary administration through a wide range of duties, including clerical tasks, research and management roles.

Working closely with the Managing Director, Department Heads, Departmental personnel, you will also have close links with the European Image and Marketing Communication Office.

Main responsibilities and actions will include:

  • Devising and maintaining office systems, including data management and organisation
  • Assisting with travel and accommodation plans of UK personnel and overseas visitors
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Lead management of incoming telephone calls
  • Effectively liaising with internal divisions/departments
  • Organising and maintaining calendar and schedule
  • Dealing with incoming communications and post, and corresponding on behalf of the MD
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organising, assisting with, and attending meetings and presentations, ensuring the MD is well prepared
  • Liaising with clients, suppliers and other staff
  • Maintaining communications and relationships with UK media publishers and contacts
  • Liaising with HQ marketing & communications team to coordinate advertisements and PR
  • Assisting with preparing marketing communications budgets
  • Managing UK website 'localisation' content and liaising with HQ marketing & communications team
  • Reviewing company policies and assisting with changes
  • Checking general/travel expense submissions in line with policy, monitoring and auditing
  • Facilitate internal communication, distribute information and schedule presentations
  • Assisting with management of HR documentation, procedures, and communications with suppliers and staff


  • At least 5 years of experience in executive administration
  • Good communication skills, written and verbal
  • Interpersonal skills
  • Able to work by priority and on own initiative
  • Ability to effectively manage time of self and others
  • Dynamic, creative problem solver and driven to achieve
  • Understanding of my clients Organization and processes
  • Agent for change