Brook Street

Team Secretary

Brook Street
Watford, Hertfordshire, England
Up to £22500 per annum + Leisure Bank, free lunch, 25 Days, Pension
01 Jun 2018
29 Jun 2018
Karen Grillo
Contract Type
Full Time

Do you want to be an important part of a Blue chip company? Well come and join us as our Team Secretary!

Your duties will be:

-Diary management
-Coordinating internal and external meetings as required
-Booking travel and accommodation, and compiling detailed itineraries
-Booking meeting rooms, equipment and catering (including virtual meetings - Halo/WebEx/Net Meetings)
-Advocating the use of internal venues
-Organising events when appropriate
-Organising internal and external meetings/conferences/functions in person, via Video Conference, WebEx and Halo
-Taking messages and dealing with queries
-Updating our Client Relationship Management system (CRM)
-Copy and audio typing
-Producing Excel spreadsheets
-PowerPoint production
-Liaising with create graphic services for client documents
-Liaising with document production
-Ordering equipment
-Providing IT Access
-Submitting IT requests (creating distribution lists, folders etc)
-Creating bills and reports in our finance system, SAP
-Visa applications
-AMEX applications
-Ordering audio conferencing details
-Ordering business cards
-Arranging couriers
-Maintaining Filesite/Document Management System (DMS)
-Any other ad-hoc duties as directed
-Liaising with the Central Team to aid with task delivery

  • 9 -5
  • £22,500
  • Free lunch
  • 25 Days + BH
  • Pension scheme

So we need someone with diary management experience and someone who's used to working within a large team with high volumes of work load.

If this sounds like you then we need to hear from you today!!

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