Procurement Administrator - £150M Timber Distributor

Cirencester, Gloucestershire
£20,000 - £25,000 Depending upon Experience + Benefits
21 May 2018
18 Jun 2018
Contract Type
Full Time

Procurement Administrator - £150M Timber Distributor
Cirencester, GL7
£20,000 - £25,000 Depending upon Experience + Benefits

Do you have excellent administration skills and are looking for a fast-moving department dealing with international shippers and suppliers? We are seeking a dedicated person with a high level of computer literacy and interpersonal skills to join us.

About Us

We are the UK and Ireland's leading distributor of planed strength graded softwood and engineered wood products with over 40 staff and a turnover of £150m. We are part of Södra Group, the largest forest-owner association in Sweden. 

We have won many awards for our products and services and pride ourselves on our professional and personal approach. Our operations are based on responsible forestry and on industries where we convert the raw material into sawn timber, paper and dissolving pulp, and green energy.

Working for Us.

We offer an excellent benefits and remuneration package including 25 days annual leave, a generous pension scheme, bonus opportunities and health and dental cover. 

The Procurement Administrator Role:

Reporting to the Shipping Manager/Procurement Manager the purpose of the Procurement Administrator is to assist with all the day-to-day operational processes of the logistics function to ensure that materials are accurately ordered on time to meet the demands of the business. 

Key Objectives:

+ Maintaining an effective administration service to the department to ensure the production, tracking and updating of supplier purchase contracts, plus raising of all purchase orders, maintaining ship files, liaising with loading and discharge terminals and booking in of stock.
+ Working closely with Shipping / Procurement managers to ensure any business reporting / analysis is undertaken in a timely manner and communicated within the business where appropriate.
+ Supporting other members of the Operations Department in fulfilment of their roles including Sodra Timber business system, stock take and stock husbandry activities.


+ Ensuring supplier contract prices are current and accurate on Lumbertrack (IT system).
+ Producing purchase orders in a timely fashion to ensure that goods are produced and ready for shipment as needed.
+ Managing the accurate entering of stock into the system including Pre-Stock, Inbound and Landing of vessels.
+ Production and filing of loading orders and ship files to include communication of these to shippers. 
+ Creation of Ship Reports ensuring regular communication with loading and discharging Port Agents, shipbrokers / hauliers.
+ Management of Pre-Stock procedure to include chasing specifications from shippers, ensuring receipt of manifest from loading agents and checking against what is actually shipped. Notification to Shipping Manager of any shortages.
+ Ensure regular and consistent invoice matching against agreed contracts and reporting any issues to Manager responsible.
+ Managing stock arriving at UK and Ireland terminals including Good Inwards by Road, ensuring these match purchase orders.

Education & Experience:

+ Ideally educated to ‘A’ level standard or equivalent with relevant experience
+ Previous experience in a commercial / procurement office environment preferred
+ Excellent administration and processing skills
+ Good experience of Microsoft Office


+ Good level of mathematical understanding.
+ Able to build long lasting relationships and trust with suppliers and colleagues.
+ Good interpersonal skills and ability to communicate clearly and concisely both written and verbally.
+ Strong customer service focus based on meeting deadlines and delivering high quality and accurate work.
+ Ability to identify opportunities for improvements to processes and systems.
+ Good professional telephone manner
+ Integrity and sensitivity when dealing with confidential information.
+ Microsoft Excel / Word to a good intermediate level.
+ Microsoft Powerpoint to a good basic level.

Renumeration Package:

+ Salary: £20-25,000 pa depending upon experience 
+ Hours of work: 40 per week, 8am – 5pm with 1 hour for lunch
+ Holidays: 25 days per year plus 8 statutory holidays
+ Performance bonus: Annual payments dependent upon company and individual performance
+ Contributory pension scheme: Generous company contribution
+ Other generous benefits such as health and dental cover

Interested? Just Apply Below...

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If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.