PA

Recruiter
Hiring People
Location
London
Salary
Competitive depending on experience
Posted
18 May 2018
Closes
15 Jun 2018
Ref
ASS28
Contact
Hiring People
Contract Type
Permanent
Hours
Full Time

PA - Legal Department 

A property development company based in Mayfair are seeking an experienced and professional PA to provide administrative support to their Legal Department.

Duties and Responsibilities

The main duties of the PA are listed below, but it is the nature of the job that each activity will have its own range of demands which the Administrator/PA is expected to meet:

  • Undertaking the duties of personal assistant to the Legal Department, which include the administration of communications and meetings – filing and overview of emails, post etc
  • General day to day running of the office, including collecting and sorting incoming post, photocopying and scanning documents
  • Undertaking the filing and ensuring documents are saved in the relevant files on both the computer and hard copies
  • Telephone duties – to answer telephone calls when people are out of the office or otherwise engaged; take messages as appropriate and issue to relevant person
  • Organising meetings
  • Organising hotel accommodation, car and restaurant bookings
  • Preparing monthly cash expenses as required
  • Dealing with invoice queries
  • Resolving accounts queries where appropriate
  • General letter and document writing

Skills

  • Previous knowledge of Land Registry Direct an advantage
  • Previous knowledge of legal property documents an advantage
  • High attention to detail
  • Highly organised and efficient
  • Ability to act as the first point of contact for the department
  • Ability to present written information clearly and logically
  • Ability to communicate effectively with all staff, colleagues and external lawyers
  • Ability to use initiative and work effectively as part of a team
  • Ability to prioritise work appropriately and juggle a busy workload
  • Good IT skills (Word/Excel/Outlook)
  • Ability to adapt to change and respond positively to new challenges within the wider operational businesses (hotels and storage)

Attributes

  • Proud of thorough administrative work – with a methodical approach
  • Enjoy working in environments where one is encouraged to use own initiative
  • Hard working and proactive
  • Able to work under pressure and to deadlines
  • Flexible
  • Courteous
  • Keen to develop within the role
  • Friendly and positive

How to Apply

If you are interested in this opportunity and have the experience required the hiring company would love to hear from you! Please attach an up to date copy of your CV to the link provided and they will be in direct contact.

This advert is being managed by Partners of Research Ltd. trading as Hiring People. Your details will be passed onto our client. In some cases, where our client is acting on behalf of another employer, your details will also be passed onto them. We expect our clients to hold your data in a responsible fashion, but ultimately have no control. Partners of Research Ltd and/or our client may contact you confirming receipt of your application. Your data will be located on servers both within and outside the EU.