Purchase Ledger

JR Personnel are an employment agency acting on behalf of a client who is looking for:-

Purchase Ledger Clerk

Reporting to:                      

Purchase Ledger Supervisor

Overall purpose of the job

To keep Purchase Ledger up to date and accurate to be in a position to make payments to suppliers on a regular basis. Communicating with suppliers and resolving invoice queries with the depots in a timely manner.

Key activities

Matching invoices to orders through our fleet management software and coding the invoices accordingly.

Systematically batching and logging query invoices and forwarding to the depot for resolution.

Log the returned invoice query batches from the depot and process the invoices for payment.

Produce a monthly summary all invoices not approved for payment on the system and record the issues.

Take supplier telephone calls, advising of payment, dealing with any queries.

Ownership of the purchase ledger email address, printing electronic invoices, statements and responding to any emails requiring a reply.

Ownership of the invoice files. Filing and retrieving copy invoices for the assistant accounts and senior finance.

Assisting supervisor with any other adhoc duties.

Any special requirements

• 22 days holiday (must save 3 days at Christmas) plus bank holidays
• 8:45 am till 5pm Mon – Fri with ¾ hour for lunch

Due to the number of responses generated we are unable to get back to every applicant. If you have not heard from us within seven days you will not have been successful on this occasion.