Administrator / Finance Assistant

Location
Newcastle upon Tyne, Tyne and Wear, England
Salary
Up to £16000.00 per annum
Posted
15 May 2018
Closes
12 Jun 2018
Ref
2M-MM10722
Contact
2M Employment Solutions
Contract Type
Permanent

Title - Administrator / Finance Assistant
Location - Blaydon Tyne and Wear
Salary - £16,000 per Annum
Hours - 8 to 5 (Part time considered)

About Company;
Tyne Valves Limited are a distributor of valves, actuators and associated equipment suppling the pharmaceutical, chemical and process industries in the north east, with customers also located in many parts of the UK, we have been established for nearly fifteen years with a turnover of £2 million, we have a small experienced team that work well together.

About the Job;
The job primarily is concerned with day to day accounts, together with general admin duties included as listed below, we are looking for someone with TAS expertise and experience, but also filing, general office duties and the maintenance of our ISO 9001:2015 Quality System, the successful candidate will generally be responsible for the completion of staff records and other general service duties and will report to the Managing Director.

Responsibilities;

Finance
* Financial control of customer and supplier accounts
* Chasing debts, sending of monthly statements
* Using the credit control manager system to monitor age of debt
* Posting customer receipts and processing on the TAS accounts system
* Checking and processing of suppliers' invoices and statements /payments
* Processing sales ledger payments and receipts via the bank
* Reconcile all bank accounts on the TAS system on a weekly basis
* Prepare monthly management accounts and monthly reports for the MD
* Prepare and reconcile quarterly VAT returns and filing with HMRC
* Control of Petty Cash payments

Stock
* Prepare monthly stock check/valuation, stock count at the end of each month
* Allocation of store stock numbers when needed

Payroll
* Prepare monthly payroll on TAS system
* Update employee's records where necessary
* Prepare documentation for HMRC P32 and payment

Purchase Orders
* Booking in of goods onto the TAS system
* Generation of despatch paper work
* Invoicing
* Filing of completed paperwork
* Completion of daily order progress sheet
* Updating customer outstanding order sheet
* Chasing outstanding purchase orders
* Logging purchase orders onto the TAS system

Stationary
* Reorder and control stationary requirements

Filing
* Maintain filing system, financial and general
* Archive at financial year end

HR
* Prepare and maintain contracts of employment
* Maintain related HR documentation and forms in line with the staff handbook

ISO Quality System
* Maintenance of existing quality system
* Completion of monthly audits
* Send out customer satisfaction surveys monthly and record
* Completion of standard procedures and records.

Qualifications
We are looking for someone with experience on accounts systems such a TAS or Sage, the accounts side of things can normally be completed in one day per week

We will consider part time options

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