Bids and Tender Administrator

Hays Specialist Recruitment Limited
Newcastle Upon Tyne
20000.00 GBP Annual
15 May 2018
25 May 2018
Contract Type
Full Time

Bids and Tender Administrator (Ideal opportunity for a 2017 Graduate)

Your new company
A global company with a new investment into the North East that is growing rapidly

Your new role

Clients frequently ask us to pitch our services to win individual pieces of work. These pitches are usually competitive against other law firms and can take various forms.You will co-ordinate our response (i.e. the bid proposal), working with multiple stakeholders to produce commercial, concise and compelling proposals against strict deadlines. Directory submissions Each year we make submissions demonstrating our strength in key legal areas to two leading legal directories. The information in these submissions assists the directories with producing rankings of law firms by country and by specialism. The Business Development Paralegal will co-ordinate these submissions, working with multiple stakeholders to profile our work in a way that emphasises its commercial value and strategic significance to our clients. Day-to-day requirements

Handling these two areas will include but not be limited to the following:

  • Preparing transactional bid proposals and directory submissions in line with our extensive best practice procedures around process, branding, compliance and pricing
  • Working directly with the relevant Business Development team and lawyers to agree approach, source content and secure sign off of the final product
  • Working directly with the GSC on the production and editing of the document, and on wrap up processes to ensure content is added to or updated in our central experience management system
  • Drafting and editing copy in commercially appropriate language, maintaining at all times a high level of attention to detail
  • Ensuring the wider team focuses throughout on fulfilling the requirements as requested by the client or directory
  • For bids, maintaining focus on our value proposition for each opportunity
  • Ensuring adherence to visual identity guidelines
  • Consistently meeting both internal and external deadlines to enable prompt delivery of each bid or submission

What you'll need to succeed

  • A graduate at 2:1 level or above
  • Experience of working in a fast paced professional environment preferred
  • Excellent oral and written communication skills
  • High level of attention to detail and problem solver
  • Strong client focus and ability to demonstrate commitment to outstanding service delivery
  • Strong organisational and time management skills, with the ability to work either autonomously, co-operatively or with direction, to ensure deadlines are met
  • Proven forward planning skills and the ability to manage own workload and prioritise workloads effectively
  • Understands when to act and when to ask
  • Understands the need and has the ability to manage expectations
  • Ability to adapt to changing work environments
  • Commitment to continuous improvement in work processes; ability to identify areas in need of improvement and suggest new methods where appropriate
  • Strong interpersonal skills and ability to deal with people at all levels
  • Flexible approach to working hours and tasks assigned
  • Excellent personal presentation, articulate and professional
  • Positive, committed and prepared to use initiative and learn
  • Ability to take responsibility
  • Sound working knowledge of Word, PowerPoint and Excel

What you'll get in return

  • Direct involvement in the world's largest law firms
  • Gaining experience of managing the key commercial process of pitching for work to major corporations and financial institutions
  • Extensive ongoing training and support
  • Opportunity to be part of an inclusive and dynamic culture both within Newcastle and the wider global company.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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