Office Manager

Location
Exeter, Devon, England
Salary
£25000 - £30000 per annum
Posted
04 May 2018
Closes
01 Jun 2018
Ref
00082057
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Full Time
This innovative and vibrant company builds market-leading software solutions for the Airport, Transport and Leisure markets and they have an exciting opportunity for an office manager to join their team!

Previous office-based, secretarial, bookkeeping/accountancy, business management and customer-facing work experience is essential.

Responsibilities include:
- Manage the bookkeeping function within the business including;
- Record financial transactions in bookkeeping software (such as QuickBooks), spreadsheets or databases
- Arrange payment of accounts
- Prepare and send invoices and receipts to debtors
- Manage the payroll service provided through Accountants and employee records
- Carry out bank reconciliations
- Check figures and reports for accuracy

You'll also need to be able to;
- Develop and implement new administrative systems, such as record management including client and supplier contracts when required
- Work with other key stakeholders on governance and compliance matters
- Manage insurance plans working with our insurance brokers
- Organise and chair meetings with staff including typing the agenda and taking minutes
- Oversee recruitment of new staff, training and induction & management of HR System
- Liaise with staff, suppliers and clients
- Write reports for senior management and deliver presentations when necessary
- Respond to client enquiries
- Prepare letters, presentations and reports
- Organise meetings, company events/conferences
- Book staff transport and accommodation for meetings and client visits
- Ensure health and safety policies are up to date
- Check data protection laws are being adhered to in relation to the storage of data, and review and update policies with the assistance of the DPO
- Manage social media communications on behalf of our organisation

Key skills for this position:
- Bookkeeping and Budgeting skills
- Organisational skills
- Reliability and discretion
- Adaptability
- Communication, negotiation and relationship-building skills
- Strong IT and typing skills
- Leadership and the ability to 'make things happen'
- Attention to detail
- Good time management
- Good team working skills and confidence to lead and motivate a team
- Excellent interpersonal, oral and written communication
- A problem-solving approach
- Project management skills
- The ability to talk and write fluently in other languages would be advantageous

And don't forget the perks:
- Great modern office space and facilities including onsite showers, an on-site restaurant, and clubs
- Free tea with biscuits (of course), free coffee (the good stuff), free snacks and fruit
- 'Free Fridays' where brunch is on the company!
- Free parking and excellent access to public transport and a cycle to work scheme
- Live and work in the South West - they are only 9 miles from the beach!
- Working hours - Monday to Friday 9am - 5
- 20 days holiday + all bank holidays + 1 extra day for each year with the company

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