Administration Assistant

Our client is recruiting for an Administration Assistant to join their exciting Lottery Funded project.

Title: Administration Assistant
Based: Stafford
Hours: Part-time, 2 days a week with the possibility of additional hours
Contract: Zero hour contract
Responsible to: Project Manager
Salary: £16,210 per annum (pro-rata), £8.29 per hour

The Lottery project is built on an existing Social Hub. This fills a gap left after people have accessed NHS 'talking therapy' sessions but still need support in the community to help them reintegrate into community life. It will run a programme of activities that combine socialising with community based education that builds confidence and self-esteem.

You will be working with the Social Hub group, providing administrative support and involved in data collection for the Social Hub. You will be working with peers/volunteers/ambassadors to support the collection of data to evidence the service.

Main Responsibilities

• Arranging appointments, meetings, training and events as required for the project.
• Organising diaries and arranging hotel and travel arrangements if needed.
• Providing administrative support at meetings
• Providing monthly, quarterly and ad hoc monitoring information
• Setting up and maintaining databases (using Microsoft Access and Excel)
• General reception duties
• Being first point of contact for clients and professionals
• Support QMS by seeking to continuously improve the service.
• Support the Environmental Management System (EMS), in order to take steps to improve the organisation’s carbon footprint.
• Maintaining and updating IT and manual filing systems/providing monitoring information.
• Producing publicity material using Publisher (Desktop Publishing) and Word
• Providing cover for colleagues within skill set as required
• Liaising with external organisations regarding projects
• Process Data in line with requirements of the Data Protection Act
• Support promotion and marketing of the “Stafford Social Hub”.
• Aware of and fulfil all requirements in respect of Information Governance (IG)

The ideal candidate will be a flexible competent administrator, highly numerate, with excellent administrative and organizational skills. Must be able to work on own initiative without close supervision, to tight and exacting guidelines.

Key Requirements

• Excellent literacy and numeracy.
• Knowledge and experience with reporting packages and databases.
• Good attention to detail.
• Good administrative and organizational skills.
• Aware and able to demonstrate Information Governance responsibilities.
• Adept at queries, report writing and presenting findings.

Closing date for completed applications: 7th May 2018

TO APPLY AND FOR MORE INFORMATION:

Please click the apply button (and follow the job board’s procedure). You will then receive an email from us at CHM Recruit, which will include your job application pack.

Please check your inbox for a CHM Recruit email with further information. Please check your email inbox and spam / junk mail folder.

PLEASE NOTE: You are not applying at this stage, even though you may be asked to attach your CV on the job board, you will still need to send your completed application to the employer.

Our client is committed to safeguarding children, young people and vulnerable adults.
All Post holders are subject to a satisfactory Disclosure and Barring Service (DBS) disclosure.

They are an Equal Opportunities Employer and welcome applications from all sections of the community.

They only accept our completed applications.

This post is funded through Big Lottery Fund.

No agencies please.