Administrative Co-ordinator 

Administrative Co-ordinator 

Our client values its employees and is an exciting, dynamic, award winning, Technology Rental Company with outlets across Australia, NZ, the UK and Ireland. 

It rents IT, AV, Communications & event equipment and peripherals to a range of corporate and blue chip clients. 

In addition to normal remuneration and benefits, our client provides: 

- Quarterly team building events (e.g. an evening Go Karting session) 
- Fruit and healthy snacks each week 
- Employee of the Month receives an award (e.g. Theatre tickets) 
- Best Performer across entire business to leave an hour early on Friday (when work permits) 
- Rewards for being named in customer feedback / testimonials 
- General Manager uses Pizza Friday as an opportunity to communicate updates on company developments 
- Monthly Sales Trophies with Rewards (e.g. Gift Vouchers) 

THE POSITION is based in Acton, London reporting to the Financial Accountant and requires a motivated and highly organised individual who can work independently in the office and manage all administrative functions for the London, Manchester and Dublin offices, such as: 

- Process the rental contracts and invoicing for 3 outlets 
- Collate and file all necessary paperwork 
- Confirm / arrange collections of equipment 
- Book all couriers in the most cost-effective manner 
- Ensure that equipment is delivered on time 
- Assist with managing the customer database 
- Assist with stock control procedures 
- Assist with incoming telephone calls 
- Undertake a range of other administrative duties 
- Liaising with management and sales 
- Maintaining the office in entirety 

ESSENTIAL QUALIFICATIONS ARE: 

- At least 2 years out of last 6 with one employer 
- Hard working, producing accurate work on time 
- Ability to pay attention to detail 
- Good communication and presentation skills 
- Friendly, enthusiastic disposition with excellent phone manner 
- High level of computer literacy 
- Experience of CRM & accounts systems 
- Excellent organisational and planning skills 
- Self-discipline and motivation to succeed 
- Fluency and literacy in English 

Job Duties and Responsibilities 

Assist the Sales Executives with respect to:- 

1. Creation, amendments to, and completion of all rental agreements 
2. Collating and filing rental agreements and other paperwork 
3. Liaising with customers re ending/extensions of contracts 

Assist the Technical Staff with respect to:- 

- Maintaining accurate tracking of assets 
- Logging technical calls for service support 

Assist the Financial Accountant with respect to:- 

Debtors: 

- Credit checking of new customers 
- Processing payments. 
- Update databases for changed customer details. 

Administration 

- Other administration tasks as required 

If you have a minimum of 2 years’ experience in a similar position, possess an eye for detail, excellent communication skills (written and verbal), a proactive can do attitude, the ability to manage your time, advanced computer skills, a strong customer service and sales focus - then this is the role for you! 

Hours are 8.30 - 5.30pm (can be flexible), parking space available. 

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Additional Keywords: Administrative Co-ordinator, Assistant, Administration, Office Clerk, Office Assistant, Administration Co-ordinator, Administration Assistant, Secretary, Receptionist, EA, Executive Assistant, PA, Personal Assistant.