Cambridge Lawn Tennis Club is looking for a reliable Office Administrator to work 30 hours per week (including weekend work).
They will undertake administrative tasks, ensuring the club’s Tennis Manager and Club Coaches have adequate support to work efficiently.
The ideal candidate will be competent in prioritising and working with little supervision. They will be trustworthy, hardworking and demonstrate a high level of initiative.
The office administrator ensures smooth running of the club's office and contributes to driving the club’s membership and coaching programmes.
Key responsibilities include:
- Deal effectively and efficiently with incoming phone calls, mail and emails relating to membership, coaching participation, and other club matters, and to handle face-to-face enquiries and queries from members and club visitors
- Manage club’s diary for matches, appointments and club events
- Regularly update club’s website and social media
- Support budgeting and bookkeeping procedures and record all incoming payments for membership, coaching and court hire, and to bank all monies
- Create and update records, class registers on the club’s Clubspark database
- Attend committee meetings, coaches’ meetings (minute taking at meetings where necessary)
- Assist at club open days and key events
- Keep notice boards up to date, and ensure that relevant materials are displayed in and around the clubhouse and grounds
- Prepare the club handbook and order membership shoe tags
- Design, reproduce and distribute membership and coaching application forms, letters, and other club-related information to the appropriate people
- Liaise with the LTA about Wimbledon ticket ballot; prepare material for the club draw; provide admin support at the draw
- Send out club email newsletters and separate e-notices as required
- Maintain a members’ floodlight court booking system on Clubspark
- Provide all admin support for CLTC tournaments and competitions
- Manage ad hoc bookings and pre-booked court hires for qualifying groups and individuals
- Order equipment, consumables and sundries on behalf of the club
- Liaise with the Committee and other executives at the club
- Provide feedback and reports as requested to inform committee decision-making
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organisational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office, and office management software
Salary: Circa £15,000 per year
- Work-place pension
- 21 days holiday per year
- Club Membership
Deadline Thursday 10th May