Brook Street

Executive Secretary

Brook Street
Docklands, London, England
£31000 - £33500 per annum
12 Apr 2018
25 Apr 2018
Fenchurch Street Branch
Contract Type
Full Time

Are you an experienced Executive Secretary who has worked at Senior Director/Partner level within the professional/financial services sectors in the City of London?

Then our client is looking for you to join them starting ASAP

Supporting 1 Partner and 2 Directors- you duties will include:

  • Full Diary and inbox management as required
  • Drafting replies to incoming correspondence
  • Attending meetings and taking minutes
  • Meeting and greeting clients
  • Carrying out research for client meetings
  • Collecting and managing incoming posts
  • Booking complex international travel and accommodation, and compiling detailed itineraries
  • Advocating the use of internal venues and fine dining
  • Booking meeting rooms, equipment and catering (including virtual meetings - Halo/WebEx/Net Meetings)
  • Organising events where appropriate
  • Organising internal and external meetings/conferences/functions in person, via Video Conference, WebEx and Halo both in UK and overseas
  • Taking messages and dealing with queries
  • Inputting expense claims
  • Copy and audio typing
  • PowerPoint production
  • Producing Excel spreadsheets
  • Creating bills and reports in their finance system, SAP
  • *Visa applications and MEX applications
  • Any other ad-hoc duties as directed

This is a very busy role and will suit someone who can work to deadlines and multi-task and is a good team player as you wil be based within the business support unit with other Executive Secretaries

This is a very high profile company who offers a great working environment and will suit a professional and friendly person who thrives in this type of "City" company