Brook Street

Executive Secretary

Recruiter
Brook Street
Location
Docklands, London, England
Salary
£31000 - £33500 per annum
Posted
12 Apr 2018
Closes
25 Apr 2018
Ref
fen447628
Contact
Fenchurch Street Branch
Contract Type
Permanent
Hours
Full Time

Are you an experienced Executive Secretary who has worked at Senior Director/Partner level within the professional/financial services sectors in the City of London?

Then our client is looking for you to join them starting ASAP

Supporting 1 Partner and 2 Directors- you duties will include:

  • Full Diary and inbox management as required
  • Drafting replies to incoming correspondence
  • Attending meetings and taking minutes
  • Meeting and greeting clients
  • Carrying out research for client meetings
  • Collecting and managing incoming posts
  • Booking complex international travel and accommodation, and compiling detailed itineraries
  • Advocating the use of internal venues and fine dining
  • Booking meeting rooms, equipment and catering (including virtual meetings - Halo/WebEx/Net Meetings)
  • Organising events where appropriate
  • Organising internal and external meetings/conferences/functions in person, via Video Conference, WebEx and Halo both in UK and overseas
  • Taking messages and dealing with queries
  • Inputting expense claims
  • Copy and audio typing
  • PowerPoint production
  • Producing Excel spreadsheets
  • Creating bills and reports in their finance system, SAP
  • *Visa applications and MEX applications
  • Any other ad-hoc duties as directed

This is a very busy role and will suit someone who can work to deadlines and multi-task and is a good team player as you wil be based within the business support unit with other Executive Secretaries

This is a very high profile company who offers a great working environment and will suit a professional and friendly person who thrives in this type of "City" company