International Assignments Advisor (12 month FTC)
Description Closing Date for Applications: Sunday, 8 April 2018 Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution. Human Resources management forms a key part of the Firm's infrastructure and it is an important part of the Firm's global strategy to attract, motivate and retain the best quality people across the Firm and to become a recognised employer of choice. The International Assignments team forms a key part of the Firm's global HR infrastructure: mobility of the Firm's Lawyers, Trainee Lawyers and Business Services staff is a vital part of the Firm's strategy. The International Assignments team is led by the Head of International Assignments and Secondments and the team sits within the global HR framework of the firm. Additionally, there are regional and office-specific HR teams with which the global HR team liaise. The International Assignments Advisor will support the International Assignments team by providing Partners, managers and employees with a quality service and rapid response to resolve queries or carry out requests within the scope of the role. You will be required to perform a variety of tasks related to the international mobility of the Firm's workforce and to support the International Assignments team, the HR teams globally and the Firm. In addition you may be expected to complete administration activities and provide advice in the following areas: Advising on general queries from Partners, Lawyers and Business Services staff in relation to international mobility. Providing administrative and data support in relation to secondee housing and other logistics in moving between locations. Administering invoices and other payments in relation to secondments. Managing monthly payroll issues relating to secondees and liaising with the payroll department to ensure payroll requests are communicated effectively and in a timely manner. Responsibility for the London international Trainee seat rotation including ownership of the policy documents, coordinating the immigration process, maintaining the intranet, arranging the delivery and collection of Trainee trunks for shipping of their personal goods, HR system updates and providing ongoing support to the Trainees prior to and during their international seat. Managing records in relation to the secondee lifecycle including: Creation and updates to secondment international medical enrolment records. Maintaining and managing home/host assignment data. Creation and update of HR systems. Vacation plan/entitlement updates. Reporting relationship updates as required. Updating secondment-specific intranet pages. Liaising on and administering secondment immigration. Meet and greet secondees as required. Suggesting delivery service improvements, which might be undertaken by the International Assignments team. It will also be your responsibility to obtain the correct level of authorisation for work being carried out and to escalate complex queries and requests as appropriate. Qualifications Skills: You will have proven organisational and administration skills. You will have strong influencing, communication and team working skills as well as proven ability to work on your own initiative and be able to demonstrate credibly with people at all levels. Experience: Experience of international assignments and policies and the legislation impacting them would be an advantage. You will have experience gained from within a professional services environment. Experience of a wide range of IT systems, including HR systems, would be an advantage but training will be provided if required. Knowledge: You will be commercially aware and a knowledge of HR policies, structures, and strategy is preferable. Qualifications: Minimum education requirements; GCSE mathematics and English - Grade C or above, or equivalent.