Sales Administrator / Inventory & Stock Coordinator (9-12 FTC)

Sales Administrator / Inventory & Stock Coordinator (Maternity Cover 9 – 12 months) - Health & Beauty Product Development
Basingstoke, Hampshire 
Salary Negotiable (DOE) + Flexi-Working Time

Full time role with Flexi-Time working

Who we are:

We specialise in own label and exclusive brand development in the health and beauty category in UK and northern Europe. We work in conjunction with major UK and Northern European retailers and we are committed to developing the best possible products to compete in increasingly competitive categories.

The Sales Administrator / Inventory & Stock Coordinator role:

Reporting into the General Manager, the role of the Sales & Supply Administrator will be to assist in providing a comprehensive administration service to the company, to include:

+ Order Processing and Invoicing
+ Purchase Order Processing
+ Stock Control
+ Producing Month End Reports
+ Management Reporting

The role will suit individuals currently working as a Customer Service Executive, Sales Administrator, Sales Coordinator, Supply Chain Administrator or Export Administrator and be living within a commutable distance of Basingstoke.

In More Detail:

Order Processing & Invoicing:

+ Receive, monitor and process customer orders, using SAP. To include processing orders received on EDI and processing orders manually
+ Maintain selling price database and check orders thoroughly to ensure products are sold at correct prices
+ Communicate with suppliers, warehouses and customers, to ensure customer’s requirements are met
+ Generate invoices and distribute to customers and also manual invoices for special services
+ Monitor Proof of Deliveries and take action on any incomplete orders
+ Generate any Credit or Debit notes

Stock Control:

+ Attend annual meetings with warehouse personnel or as requested
+ Maintain stock control on NAV, corresponding with all warehouses on weekly basis to ensure systems are accurate
+ Investigate any stock discrepancies and request physical stock counts on any products whereby there is difficulty in reconciling a discrepancy
+ Produce stock reports when necessary for both customers and internally
+ Identify possible stock problems (low/high stocks)

Computer Operations:

+ Support Manager with month end procedures, producing the month-end reports and ensuring personnel receive relevant reports
+ System housekeeping

Management Reporting:

+ Support Manager when required with weekly Management reports on turnover
+ Monitor and reporting on out of stocks and failed deliveries
+ Purchase of orders for products and services
+ Communicate with production companies
+ Co-ordinate production queries with Product Managers
+ Stock intakes and relate invoices/receipts
+ Investigate stock discrepancies
+ Freight cost/warehouse cost invoice approval
+ To support Manager when required with month end reports
+ Database of selling prices

Sales Administrator / Inventory & Stock Coordinator Requirements:

+ Sales processing and supply chain experience
+ Methodical, numerate and accurate
+ Ability to prioritise workload according to urgency and follow set procedures
+ Good communication skills
+ Good knowledge of database systems
+ Team player
+ Experienced with Word & Excel
+ SAP knowledge (preferable)

Interested? Just Apply Below...

...But first a little formality. By applying you explicitly consent to us processing & passing your application to our client for review for this vacancy only. If your skills match the role you will hear back from us within 2 business days. If you have any pre-application questions please contact us quoting the job title & ref. Good luck, Team RR.