Executive PA (Personal Assistant)

*MINIMUM 5 YEARS PA EXPERIENCE REQUIRED*

This role requires you to provide support to the Director of multiple businesses with extensive diary management, travel bookings and administration requirements.
The role requires a strong candidate who would have the ability to take on additional projects for the overall businesses; to prioritise and remain focused under pressure; have flexibility, adaptability and change responsiveness in an atmosphere of constantly shifting priorities.

This is a varied position for someone who likes to take on a challenge.

THE ROLE

• Manage all aspects of the diary, including the effective organisation of travel and accommodation requirements, meetings and events with the key objective to maximise time utilisation
• Manage internal and external communications, correspondence, emails, phone calls, in a timely and appropriate fashion
• Pro-active management of the Director`s emails, responding when appropriate and within your remit, highlighting those that need immediate attention
• Prepare, collate and distribute information relating to various meetings and working groups, including electronic coordination of agendas, accompanying papers, and dissemination of outcomes and actions
• Manage conflicting priorities and last minute demands
• Prepare quarterly reports, Board reports and forward plans as well as other monthly reports using Word, PowerPoint & Excel, to include data inputting, checking and chasing information from internal departments and external sources
• Undertake ad-hoc projects as requested by the Director
• General administration duties as required by the role
• Be flexible within the remit of the role and carry out any other duties as required to meet the needs of the business

*MINIMUM 5 YEARS PA EXPERIENCE REQUIRED*

SKILLS & PERSONAL QUALITIES

• Accustomed to working in a fast-paced environment
• Fully conversant with full suite of Microsoft Office applications to advanced level
• Self-confident and able to work under pressure
• Ability to work on own initiative with minimal supervision
• Ability to see projects through from start to finish, managing time and tasks effectively
• Ability to manage a complex workload and, at times, conflicting priorities as well as tracking progress on a wide range of tasks
• Excellent interpersonal skills
• Extensive diary management experience
• Excellent communication skills, both oral and written
• Self-motivated
• Ability to work under pressure and to meet deadlines
• Flexibility and multi-tasking skills
• Strong organisational skills
• Excellent attention to detail, including record keeping
• Professional manner
• Ability to adapt to change

EXPERIENCE & EDUCATION

• Minimum 5 years` experience working in a similar role providing support to a Director within an SME
• High level of experience with Microsoft applications such as Word, Excel, Outlook and PowerPoint
• Experience of servicing meetings including the ability to disseminate outcomes clearly and concisely
• Graduate or similar relevant qualifications eg Executive Assistant Diploma

COMPANY BENEFITS

• Quarterly bonuses
• 28 days annual leave (including bank holidays)
• Free parking
• Company pension scheme

If you would like to be considered for this opportunity please send your CV & covering letter
If you would like more information regarding the role please call Georgia on 01604 637495