PA - Commercial

Osborne Clarke LLP
31 Mar 2018
24 Apr 2018
Contract Type
Full Time
Our Bristol Commercial team is seeking an experienced PA to support a number of busy fee earners. Osborne Clarke is a leading International Legal Practice looking after a wide range of commercial clients such as Barclays, Facebook, Siemens and Vodafone. We are renowned for our unstuffy and supportive culture, encouraging all our people to make the most of their talent in a fast growing and exciting environment. Key Responsibilities Provide a highly professional effective and proactive PA support to a number of busy fee earners. Develop and maintain exemplary positive internal and external client and PA relationships. Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings in advance. Anticipate and avoid potential diary clashes, provide conference dial in or VC details for all organised meetings in advance. Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information Play an active role in managing and taking responsibility for the billing process working closely with our accounts team. Monitoring and assisting with management of fee earner mailboxes. Collation and processing of fee earner expenses including proactive management. Assisting with the day to day management of Client relationship information Demonstrate excellent IT skills, with the ability to amend and format large and complex documents where necessary and / or create PowerPoint documents Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC). Work closely with colleagues to ensure all admin is dealt with in a timely manner including:- Filing, scanning of post, drafting correspondence and communications File opening, assisting with CDD requirements, closing / arranging off-site storage of files. Checking, registering and scheduling title deeds. Work closely across teams to ensure work is completed by the appropriate persons. Involvement in ad-hoc projects as given by the team. Work with the Senior PA to continuously develop effective ways of working within the team. To provide ad hoc support for the PA team (covering for other PA absences). To deal with any other reasonable requests. Key skills Enthusiastic and positive approach Essential to have PA experience with good organisational skills and be able to prioritise work Flexible and enthusiastic Ability to work under pressure and to tight deadlines Ability to work on your own initiative Essential to have excellent written and verbal communication skills Essential to work with confidentiality, discretion and diplomacy Ability to pay close attention to detail Excellent IT skills (Microsoft Word, Excel, Outlook, PowerPoint) Ability to remain calm and friendly even in a crisis Capable of taking initiative and developing solutions At Osborne Clarke, we are known for our open and inclusive culture. We believe that by investing in the diversity and wellbeing of our people, we create an environment where everyone can thrive to be the best that they can be. This means recognising that our people have lives and commitments outside of work. We have invested in connected working for our people and, where possible, we will accommodate flexible working for all our roles.