Administrator and Events Officer

Institute for Human Rights and Business
29 Mar 2018
26 Apr 2018
Contract Type
Full Time
IHRB is recruiting an experienced Administrator and Events Officer to support the Operations Manager and the IHRB team with administrative and events support for all of IHRB's programmes and work-streams. The Administrator and Events Officer will be responsible for providing administrative support, developing and maintaining effective office systems for the worldwide team and supporting the logistics for IHRB hosted events in the UK and abroad. Broadly speaking three days per week will be spent assisting with administrative activities and two days per week with events related activities, but this is flexible depending on the needs of the organisation. The Administrator and Events Officer will work from their home base (in or around London) and will report to IHRB's Operations Manager. Communication will mostly be via Skype or e-mail but will involve regular meetings with other IHRB staff in Central London. The Administrator and Events Officer must ensure they have a suitable place of work to include a good internet connection. A full person specification can be found in the attached job description (and must be addressed in your application). Key responsibilities will include, but are not limited to: Organising travel requirements for staff and external contacts, including transportation, accommodation and visa support Planning and organisational support in the lead up to (sometimes concurrent) international and UK based events and meetings, including preparing guest lists, invitation distribution, liaising with venues and catering providers, booking meeting rooms and any other logistical tasks Supporting the internal processes for keeping track of deadlines to be met Being first point of contact for IHRB by email and post (including collecting the post in Central London on a weekly basis) Assisting with human resources functions including administration for recruitments and annual leave records Supporting financial administration, including creating invoices and following up on payments and assisting with financial reports for funders Research activities including towards the development of central resources and effective management systems to support the organisation's continued growth and development Possible international travel to one country to provide support for an event Other duties as agreed with line manager Deadline for application: Thursday 26th April 2018, 12pm UK time Interviews will be held on Wednesday 9th May 2018 in Central London. Interested applicants should ensure their availability for a face-to-face interview in London on this date. Short-listed candidates will be notified and invited by email by 27th April 2018. Only successful applicants will be notified. Expected start date: ideally mid May 2018 Please email your CV and cover letter with two referees to Vanessa Bissessur, addressing the person specification in the attached job description to show your suitability for this role. References will be sought for shortlisted candidates after interview.