Project Administrator

Church of England
29 Mar 2018
19 Apr 2018
Contract Type
Full Time
Summary We support the Archbishops of Canterbury and York in their responsibilities for appointments to senior roles and for ensuring that senior clergy are equipped for the Church of England's significant missional challenges and for the vital role it plays in the life of the nation. Effective administration is crucial to the successful implementation of our areas of activity. This role is an exciting opportunity for a project administrator to join our small team which will have responsibility for managing administrative process and providing administrative support across a number of projects and programmes. Our ideal candidate will be someone with a positive, can-do attitude who has great attention to detail, with strong IT skills, and who enjoys providing excellent customer service. They will be someone with experience of managing administrative processes in large and/or complex organisations, who is comfortable liaising with senior leaders, and who has a real interest in leadership development. This post is based in London but will require occasional travel to other parts of England with the possibility of overnight stays. This role is offered on a 12 month fixed term contract, subject to a 3 month probationary period. Closing Date: 18th April 2018 Interview Date: 26th April 2018 Our work involves supporting senior clergy across the Church of England, as well supporting the development of future leadership through a Strategic Leadership Development Programme (SLDP). We also lead on other development initiatives such as the co-ordination of Ministerial Development Reviews (MDRs) for Diocesan Bishops. Main Responsibilities To manage bookings for our leadership development programmes and other related activities, such as "Mid-Programme Review Conversations" To effectively handle enquiries via the phone, email and in the office To liaise with venues such as conference centres to effectively manage our bookings To manage the storage and set up of highly sensitive and confidential data To produce high quality resources including PowerPoint presentations and Word documents for use during learning events/activities Using Microsoft Excel to produce and create project timelines, delegates list and other reports To provide project assistance in the delivery of leadership development events To efficiently organise internal and external meetings To keep our internal database ("Kallidus") up-to-date with relevant information To process expenses and invoices relating to development activity as required Keep our budget planners up-to-date with expected and actual spend To comply with all office procedures and guidelines, including those concerning the use of IT To contribute to the achievement of any collective (team/office/organisational) objectives To undertake such other duties and tasks as may be reasonably be required Ideal Candidate Essential Skills/Aptitudes: A positive and 'can do' attitude Flexibility to work across various departmental activities, with potentially competing deadlines Excellent telephone manner and comfortable communicator both written and spoken Strong IT skills - in particular PowerPoint, Excel, Word and Outlook Strong attention to detail Good at planning and organising Ability to work comfortably with competing priorities Works well to deadlines A team player, able to work well both within a team and individually An appreciation of how to work with complex organisational structures A proactive and inquiring mindset Comfortable handling confidential and often complex data Comfortable handling ambiguous situations Experience Required: Working with highly confidential documents (using and storing) Assisting with project work - administrative duties as well as contributing ideas Creating resources using Microsoft PowerPoint, and Word Creating and maintaining spreadsheets in Excel Education: GCSE Maths and English, or equivalent 'A Levels' or equivalent further education qualifications/experience Desirable Interested in your own personal learning and development Interested in leadership development, particularly within the Church An interest in Human Resources and/or Learning and Development generally Experience of working or volunteering within a not-for-profit environment Experience of working with/for senior leaders About Us We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level. Excellence, Respect, Integrity We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. We are committed to building a culturally diverse workforce and strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from people, regardless of their background. We are a Disability Confident Employer