Brook Street

NHS Administrative Assistant

Recruiter
Brook Street
Location
Carlisle, Cumbria, England
Salary
Negotiable
Posted
22 Mar 2018
Closes
19 Apr 2018
Ref
HC5674
Contact
Chelby
Contract Type
Temporary
Hours
Full Time

We are seeking a Band 3 admin assistant to work within the NHS -

Key result areas -

" Provide a comprehensive, efficient administrative service to North of England Commissioning Support as part of the Corporate Administration Service.
" Maintain realistic and manageable diaries.
" Manage senior manager's diaries in a pro-active and efficient manner, based on all information from emails, meeting requests and travel itineraries.
" Arrange meetings and set up any rooms/equipment required.
" Manage incoming communications (email, post, telephone) and highlight / prioritise key points for follow-up / action and diary management.
" Develop and maintain office systems to ensure the efficient collation, storage and retrieval of information (e badges).
" Order supplies using an electronic ordering system (Oracle) maintaining accurate records.
" Ensure resource areas have adequate stock at all times.
" Assist in the production of reports, presentations, spreadsheets etc.
" Provide a high quality typing and word processing service, producing correspondence, reports and other documents as required, including work of a confidential nature.
" To arrange and attend meetings/events to accurately record and minute proceedings/decisions.
" Produce information packs/collation of papers for meetings/events, ensuring timely distribution and any follow-up of actions.
" Provide reception cover for lunch times, sickness and any other leave.
" Deputise for Personal Assistants/Committee Administrator when required.
" Work flexibly across teams and potentially in other bases.
" Carry out any duties as agreed with the Corporate Administration Manager (in conjunction with Personal Assistants), commensurate with the grade of the post.
" Have the ability to travel independently.
" Maintain the strictest level of confidentiality at all times.
" Be conversant and comply with the organisations policies and procedures.
" Have the ability to concentrate within a busy office environment where work patterns are often unpredictable with frequent distractions.
" Have the ability to receive process and or provide sensitive / confidential information which requires a high level of tact.

If you would like to be considered for this role, please email a copy of your CV