Brazil Programme Officer

13 Mar 2018
10 Apr 2018
Sport & Leisure
Contract Type
Full Time
Job Purpose To support CAFOD's programme in Brazil in line with the agreed strategy, by taking the lead on the day-to-day management of a range of CAFOD-supported programmes and partnerships. The responsibilities of the post fall into the following broad functions: Programme management and development in line with the direction set by the Brazil strategy: in co-operation with partners, developing and managing CAFOD supported long-term development programmes ; Managing effective relationships with partners: developing and nurturing partnerships and providing or facilitating capacity development support, where appropriate; Internal and external representation: of Brazil programme, in co-ordination with the Brazil Country Representative as appropriate; Financial management and monitoring of programmes and projects: developing and managing budgets, and monitoring expenditure in line with agreed parameters; Systems and compliance: ensuring the effective use of CAFOD's systems to share programme knowledge and inform decision making. This includes ensuring compliance with agreements, regulations and requirements attached to our work; Job Scope The post-holder will build effective working relationships with colleagues in the Brazil and wider LAC team and with the Programme Development and Funding Officer as well as with peers in the International Development Group, and colleagues in the Emergency Response Group and Advocacy and Education Group. This is in order to develop and maintain horizontal links, and to foster learning, innovation, good practice between programmes, and fundraising within and between regions or areas of work. The role has also a number of cross-divisional and cross-organisational functions linked to work with UK facing teams. Some key priorities of the post in 2018 will be: To work on preparation of institutional and major donor funding applications to secure new funding for the urban livelihoods programme or any emerging opportunity to secure funding for Brazil partners; To support the re-launch of a parish community solidarity and support scheme with UK supporters; To manage the closure and final reporting of a 3 year programme on social rights and health co-funded by the European Union (EU), and develop a new programmatic phase of work with Economic Justice partners Key Responsibilities Programme management and development in line with the direction set by the Brazil Country Strategy Paper (CSP) In co-operation with partners, develop proposals and manage CAFOD-supported and institutionally funded programmes (this includes long-term development, advocacy and emergency), contributing to the development and review of Brazil CSP strategy and Brazil programme frameworks; Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor contractual and financial management requirements; In agreement with partners, jointly develop new and existing programme and project proposals and assess the capacities to manage and implement the work. This includes leading on preparation of funding applications and reports for external funders, in liaison with the Programme Development and Funding Officer and devising partner capacity development plans to address capacity issues; Promote, capture and disseminate learning from partners and programmes, and ensure that this informs programme strategies and future programme development. This includes the facilitation of North - South and South - South learning and sharing between CAFOD's partners in Brazil and the LAC region, universities and other civil society and government actors, and also linking this learning to wider areas of CAFOD's work. Model CAFOD's principles by acting in line with CAFOD's partnership standards, and by promoting and supporting partners' adherence to jointly agreed accountability, gender, safeguarding children, financial management, supply chain management/procurement good practices and standards, as these emerge; Contribute, where appropriate and in agreement with partners, to advocacy and information work in support of partners' efforts, with relevant stakeholders in the region and/or globally via Caritas / CIDSE, in coordination with the Advocacy and Education Group where appropriate; Oversee and support consultants working on CAFOD-supported programmes; Respond to emergencies as they occur, as requested by the Brazil Country Representative, and in co-ordination with CAFOD's Emergency Response Group; Keep up-to-date with development issues and trends, both within the relevant country or sector, and more generally; Monitor the political and security context to contribute to CAFOD's organisational risk assessments and security plans. Managing effective relationships with partners Develop, nurture and manage relationships with CAFOD's partner organisations in line with the principles and standards set in our Partnership Policy, guidance and tools, and in agreement with the Brazil Country Representative; Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed; Invest in partners' capacities, by jointly identifying needs, developing plans to strengthen capacities, identifying sources of support, and allocating resources. This can be through a facilitator or by direct provision of specific capacity strengthening support; Support partners in accessing the tools and support required to successfully implement capacity development plans; Organise partner' visits to the UK and organise (and where relevant accompany) visits by CAFOD to Brazil. Internal and external representation Coordinate and communicate with other teams within CAFOD to ensure that Brazil programmes and partners' work are well understood, and that information is available for fundraising and other communications, including publications, media briefings, education, etc. This may involve participation in events / meetings with Supporters, communities of practice, working groups, etc., as agreed with the relevant manager. In co-ordination with the Brazil Country Representative develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working in/on Brazil; In agreement with the Brazil Country Representative, sustain relationships with relevant bi-lateral agencies, including the EC, seeking opportunities for programme funding, where applicable; Financial management and monitoring of programmes and projects In collaboration with the funding teams, identify opportunities for co-financing from donors and coordinate the process of securing and managing such funds. In close co-operation with the relevant roles in the finance team, prepare, manage and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Brazil Country Representative; Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CAFOD and donor finance guidelines and procedures; Ensure accurate and timely financial reporting on programme work; Develop relevant risk registers and monitor them in conjunction with the Brazil Country Representative, including management of financial risks; Where appropriate, commission and manage (with partners) audits for programmes and projects; Carry out partner financial profiles and reviews, in co-operation with the finance team. Systems and compliance Effectively use CAFOD's programme management information systems to ensure programme and project information is up-to-date. This will include producing management information to support decision making; Ensure compliance with agreements, regulations and requirements attached to our work. Notes: 1.This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification. Child Protection CAFOD recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children and young people and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children, seeing these interests as paramount. Person Specification Essential Criteria Understanding our context A Understanding Catholic identity: Understanding of the catholic church in the local context; B Understanding CAFOD: Ability to ground all work within CAFOD's partnership model, rooted in solidarity and subsidiarity. C Understanding international development: Understanding and experience of international development with a Latin America focus and programme management and quality standards within this context. Shows an understanding of the importance of gender and diversity in humanitarian and development work. Working together D Managing ourselves; excellent time management and prioritisation skills, uses initiative to achieve results, excellent organisational skills. Manages emotions and stresses positively and independently E Working with others; Supports a culture of mutual respect, trust and transparency where partnerships flourish; Resolves conflict successfully F Communicating; Able to communicate with colleagues and partners at a distance. ability to work in a cross-cultural setting G Looking outwards; Understanding of effective and values-based partnership work between northern and southern organisations and communities..... click apply for full job details