Assistant Company Secretary

01 Mar 2018
29 Mar 2018
Contract Type
Full Time
Assistant Company Secretary (Contractor)

Our client is the largest private pension scheme in the UK and in the top 50 globally, with assets of approximately GBP60 billion (as at March 2017). As the principal pension scheme for universities and other higher education institutions in the UK, it now has more than 390,000 members across more than 350 employers responsible for the management and administration of the pension scheme and its investments.

Assistant Company Secretary (contractor)

To manage company secretariat support to board and executive committees, focusing on governance, regulatory and statutory compliance and company secretarial services during the valuation / potential benefit design changes period.

* Act as the representative of the Governance and Co Sec team supporting the business (and its committees) within the business and with external providers
* Maintain key relationships with non-executive directors, exco members and other senior individuals within the business
* Assist with board effectiveness reviews, director appraisal process and director training programmes
* The maintenance of statutory documentation/files and Blueprint database records
* Creating and maintaining comprehensive yearly agenda planners for Boards and Committees
* Preparing and drafting minutes for committee meetings
* Attending committee meetings as required and fulfilling all company secretarial responsibilities
* Advice and practical guidance on reporting lines and decision making procedures (including governance of significant investments)
* Organising and arranging board meetings as required
* Assisting in the preparation of statutory accounts as required ensuring proper process for approvals
* Assisting in governance projects, as required
* Assist with oversight of training offered to senior management;
* Ensuring compliance with the Companies Act and regulatory requirements for relevant companies and directors
* Working with the rest of the Governance and Co Sec team to maintain the business's contractual documentation library and registry and share certificate registry
* Building and sharing best practice knowledge and working closely with both the Legal team and other colleagues

Key Skills and Experience

* Experience of working in a governance/company secretary-related role and an extensive understanding of corporate governance models, principles and processes
* Knowledge and understanding of regulatory frameworks and statutory requirements for companies
* Extensive experience of minute taking
* Extensive experience and knowledge of Microsoft office
* Experience of providing support and assistance at a senior level