Accounts and Admin Supervisor

JOB TITLE:                   ACCOUNTS & ADMIN SUPERVISOR

PURPOSE OF JOB:      Carry out bookkeeping and administration functions including HR/Payroll, and oversee the general running of the department.

RESOURCES:               Must be experienced in using: Sage Accounts 50 Professional, Sage 50 Payroll, Paxton, SinglePoint and MS Packages

Job Description

The role involves 3 key areas of responsibility, as outlined below:

1. 1.       Supervisor  - duties include but are not limited to:

• Liaise with the company buyer to ensure purchases meet both cashflow and purchasing requirements.
• Authorising payments to be processed by the Accounts Admin Assistant.
• Ensure all End of Month Reporting is completed in a timely manner, and report back to the Company Accountants and Directors.
• Oversee the reporting of Weekly and Monthly reporting.
• Work in close association with the Company Accountants to ensure accuracy and auditing of accounts. Meticulously check monthly Profit & Loss, Balance Sheet and VAT Report for errors and discrepancies, making corrections where necessary.
• Check and approve corrections on Sage 50 Accounts.
• Oversee and make provisions for all major payments such as VAT, PAYE, Wages, and Rent etc. using the Tax Saver spreadsheet.

1. 2.       Accounts - duties include but are not limited to:

• Check customer refunds prior to processing.
• Carry out and submit the quarterly VAT Return, and process the payment.
• Reconcile various accounts as part of the month end procedures.
• Ensure all the correct paperwork is received into the Accounts Department for correct bookkeeping.
• Management of Petty Cash, approving payments and arranging withdrawals from the Current account to Petty Cash.
• Creating and maintaining departmental and overhead budgets, liaising with Department Managers and Directors.

1. 3.       Payroll/HR - duties include but are not limited to:

• Process Weekly and Monthly Payroll and all related submissions in a timely manner.
• Printing of timesheets
• Logging all staff sickness/absence and holiday
• Ensure Managers keep meticulous and up-to-date records of employee overtime and TOIL
• Calculate holiday entitlement
• Administer the automatic enrolment of the Company Pensions Scheme.
• Keeping annual leave records up-to-date on the annual leave spreadsheets and notice boards.
• Assist the Company Accountants with the processing of P11D’s.
• Process the Monthly P32 Report.
• Maintain accurate filing of employee personnel folders, keeping in line with current legislation and GDPR standards.
• Any other functions relating to Human Resources which may vary from time to time.

In order to be considered for this position, please click the APPLY button below to forward a copy of your CV and a member of the hiring team will be in touch to discuss the application