Purchase Ledger Team Lead/Supervisor

17 Feb 2018
17 Mar 2018
Contract Type
Full Time
Purchase Ledger Team Lead/ Supervisor
Permanent Position - Wembley

We cultivate innovation - encourage ideas - nurture a sense of belonging - challenge the status quo.
We do things differently.
Interested in joining our team?

Built on strong, robust finances, the Carey Group is a growing multi-disciplinary construction company, delivering both minor and major contracts, operating as a Principal or Specialist Contractor in support of Construction Partners on significant, GBPmulti-million schemes.

The Role:
The Carey Group is growing quickly and this is reflected in the work of the Purchase Ledger team, who currently process around 18,000 invoices per month. The department uses COINS software, a fully computerised integrated accounting system supported by both internal and external resources. The wider team is going through a period of great change, as we expand our use of the cloud based COINS solution. The working practices and procedures of the team have changed significantly and we will continue to make changes as we strive to streamline, making procedures more readily scalable to meet business needs.

Based in our Head Office in Wembley, the Purchase Ledger Team Lead/Supervisor is responsible for driving the processes in place to ensure the accurate and timely processing of all invoices whilst supporting the continued change and strategic direction of the department. This is a newly redefined position, working alongside other Team Leads and reporting into the Purchase Ledger Manager.

Primary Duties/Functions:
As Team Lead, you will ensure that clear goals, deadlines and expectations are set for your Purchase Ledger team (circa 8 employees), and monitor outcomes to support each team member (in meeting deadlines, expectations and goals). This includes planning and supporting evolving team structures and staff development plans to meet the changing needs of the business.

This role calls for a champion for change, fully capitalising on the capabilities of the COINS system, whilst ensuring that controls and standards are followed and maintained. With constant pressure on the team, the post holder performs an essential role within the department. Responsibilities include;

• Be an active proponent for change - understanding how to implement change to support key Group and Department initiatives
• Drive standardisation of procedures across the team, ensuring that procedures are documented for clear understanding, compliance and handover
• Escalation/resolution contact and guidance for business/site queries
• General management of team, sickness, holidays, 121's, performance management, development.
• Continued involvement in the improvement and maintenance of practices and procedures, supporting implementation and roll out of further COINS functionality
• Ascertain and assign workloads and priorities/targets, utilising KPIs and tools to effectively manage the team
• Provide reports/feedback to the team and Management re. status of invoice processing/payments

Desirable Skills/Experience:

In addition to being a strong team-player, confident in your own ability, you need to have strong leadership and people management skills. Proven experience working within a purchase ledger environment, and the ability to set and meet challenging deadlines on a daily basis, will be held in high regard.

• Experience working in a similar management/supervisory role, overseeing and managing the work of others
• Change management/controls and/or project management experience
• Proven Technical experience/ knowledge with Accounts Payable processes and interfaces (Purchase Orders, Goods Receipt, Invoice processing)
• Relevant qualifications (eg AAT) are desirable but it is more important to have practical experience and the desire to succeed
• Knowledge of COINS software is desirable but not a prerequisite. Experience of high volume invoice processing, using systems based 3 way matching is critical
• Good Microsoft skills - Excel intermediate level (data sorting, vlookups)
• Excellent communication skills with suppliers and other members of staff; a team player
• Good organisational skills and ability to adhere to strict deadlines
• Experience in working within a high volume accounts department, preferably within the construction industry

Benefits/ Details:
• 37.5 hour week, 9am - 5.30pm, Monday - Friday (flexibility is required).
• 26 days holiday per annum.
• Staff car park and gymnasium
• Staff canteen with complimentary breakfast & subsidised lunchtime meals
• Competitive benefits package

If you ready to take on the challenge and make your mark within this newly redefined position, working with an employer who cares about the well-being and satisfaction of their staff, please submit your CV and cover letter, attention Emma Woodall.

Carey Group PLC are proud to be an Equal Opportunities Employer

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