Director of Finance and Operations

Director of Finance and Operations

Based: Peterborough (with the facility for some home-working)

GBP47-GBP51k

35 hours a week

30 days holiday, plus bank holidays

Pension

Shine provides specialist support pre birth and beyond for anyone living with spina bifida and/or hydrocephalus, and to parents, families, carers and professional care staff. Shine enables people to get the best out of life.

Summary of post

Working with the Chief Executive and Shine's Senior Management Team, you will be responsible for the Finance, IT, Facilities and HR functions, as well as leading on governance for the charity.

The successful individual will be fully qualified with the Association of Chartered Certified Accountants, Institute of Chartered Accountants (UK or Ireland), Chartered Institute of Management Accountants or Chartered Institute of Public Finance and Accountancy.

Key Responsibilities

Senior Management Responsibility

As part of Shine's Senior Management Team, you will:

• Contribute to the corporate direction, governance and strategy of the organisation, in particular in relation to Shine's Corporate Plan and annual business plans
• Lead in the strategic planning and successful delivery of Shine's financial and operational management strategies and practice
• Monitor and manage risk across the organisation

Financial management

• Develop and maintain timely and accurate financial statements and reports for the Chief Executive, Treasurer and the Board, including production of the Annual Report
• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Chief Executive and Senior Managers
• Ensure appropriate financial policies, processes and controls are in place, to meet all relevant legislative, regulatory and accounting requirements.
• Liaise, and develop good working relationships with key contacts (auditors, bankers, investment managers, insurance brokers, HMRC etc)
• Prepare all supporting information for the annual audit and external auditors as necessary.
• Review and improve systems for accounting, management reporting and purchasing processes, to ensure maximum efficiency in processes, value for money, long term forecasting and KPIs.
• Oversee Shine's day-to-day financial management, managing cash-flow, investments and reserves

• Advise payroll inputter of staffing changes, and review payroll when completed, and liaise with payroll provider (Moorepay) as required
• Liaise with pension provider, maintain knowledge of developments in pension regulations, including auto-enrolment and the pension deficit and advising the Board of emerging risks
• Manage the budgets for central resources, staffing etc

Company Secretary/Legal/Compliance

• Act as Company Secretary for Shine and Shine (Trading) Ltd, and report to Companies House and Charities Commission as required
• Governance - ensure compliance with constitution and best practice in governance re AGM, Board elections, trustee inductions
• Lead on the implementation of recommendations of any governance review as agreed by the Board
• Ensure compliance with charity, financial and other legal obligations across Shine, including GDPR, safeguarding, health and safety and HR policies
• Maintain knowledge of changes in legislation and best practice that could affect Shine, ensuring that policies and procedures are updated as required
• Ensure that effective policies and procedures are in place, maintaining the Staff Handbook and updating policies when required
• Ensure that staff are trained as appropriate in policies
• Maintain the Shine strategic risk register with SMT, and advise the Board on significant risks and controls in place to mitigate them

IT & Facilities

Manage and work directly with the Operations Officer to:

• Ensure Shine's IT and Communications infrastructure and systems are effective, directing major IT projects and system reviews, overseeing the management of IT Risk, Business Continuity Planning, Disaster Recovery Planning and the maintenance of IT security
• Ensure that Shine's HQ and other properties are secure and well maintained, and effectively managed
• Review on-going contracts, and Shine's tender processes for best value and quality
• Ensure Health and Safety of staff, members, volunteers and visitors
• Ensure Shine is compliant with Data Protection requirements and practice

HR

• Coordinate HR policy and day-to-day practice in Shine
• Liaise with Shine's external HR consultancy support when required
• Direct the executive assistant in maintaining the HR system, managing recruitment and prompting actions
• Ensure that the facilities in the HR database (Moorepay) are being used appropriately and effectively
• Coordinate and drive delivery of Shine's annual Training and Development Plan
• Review and advise on further developing the HR function to enable Shine to meet its ambitions of excellence in staff management, development and support

Staff Leadership and Management

• Manage a small office-based Finance Team and the Operations Officer
• Drive strategic and operational staff management through policy and practice

Person specification

Qualifications

Association of Chartered Certified Accountants, Institute of Chartered Accountants (UK or Ireland), Chartered Institute of Management Accountants or Chartered Institute of Public Finance and Accountancy.

Specialist Knowledge and Understanding

• Comprehensive, proven knowledge in accountancy and financial management
• Knowledge and appreciation of charity governance and the regulatory environment in which Shine operates
• Confidence to manage, lead and motivate staff and volunteers
• Effective management of resources to ensure best value
• Experience of database management and development to maximise efficiencies and return.
• Flexible and adaptable to new ideas, technology and working practices
• Influencing and persuading skills
• Strong attention to detail, with good financial and general administrative skills
• Evidence of organisation wide experience of developing systems, processes and policies and managing their implementation around programmes of improvement, efficiency and change.
• Substantial experience of working at a similar level, demonstrating involvement in setting direction, policy, processes and controls and in providing professional expertise, advice, and guidance.
• Experience of managing IT, Facilities, Risk and/or HR functions
• Experience in the commercial and/or not for profit sector

Competencies

• Entrepreneurial drive with the creativity to see, and grasp, opportunities
• Analytical approach to simplify complex problems, processes or projects and explore and evaluate them systematically.
• External foresight to develop and maintain relationships with key stakeholders and organisations
• Strategic thinking
• Willingness and confidence to challenge current orthodoxies

Attitude and Personal Qualities

• Strategic, yet operational
• Self-confident, ambitious, driven
• Good communicator - actively listens and adapts communication style to the audience being addressed
• Personable and friendly
• Approachable
• A commitment to the policies and aims of the charity

Other

• Strategic understanding and knowledge of the charity sector
• Awareness of issues surrounding health and disability
• Willing to undertake evening and weekend work as required

Shine is a Disability Confident employer and will offer guaranteed interviews if a disabled applicant meets the minimum criteria for the job.

To find out more about Shine, please visit our website: