Support Administrator
- Recruiter
- Brook Street
- Location
- York, North Yorkshire, England
- Salary
- Up to £10.39 per hour
- Posted
- 14 Feb 2018
- Closes
- 14 Mar 2018
- Ref
- GZ7738
- Contact
- Jane Crowland
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Full Time
We are currently looking for a temporary Support Administrator to work with one of York's oldest and most prestigious companies.
Main accountabilities:
Personal Support- this will include assistant with hearing/interpreting
"Assisting with phone calls received and made
"Taking notes of calls that are of importance e. calls, absence management and so forth
"Assisting with meetings- taking notes and when needed repeat parts of the conversation to manager.
"Supporting manager in any meetings- formal performance, informal meetings, team meetings and in larger meetings required to attend.
"In formal meetings that are being hosted by others -ask for any slides, notes available in advance
"Answering general calls and enquiries
"Making others aware of managers needs
"Respond to the changing needs as her hearing can fluctuate which has sometimes confused people.
"Assist manager in other venues where people may not be aware of managers needs
"Ensure manager is able to respond to health and safety requirement including responding to fire alarm as at times she cannot hear this.
Administration support
"Typing up minutes of all meetings
"Filing paperwork in relevant folders
"Email urgent messages to manager instead of calls
"Complete confidential paperwork when needed
"Training record what was covered and enable manager to participate in full
"Set up the al voice subscription service in advance for meetings that are planned and suitable for this service.
"Prepare for meetings in advance maximizing access to manager
"Support manager in areas of work manager requires as needs can change daily
"Enabling manager to fully do her job where possible including being aware of potential technology that could help. For example any apps that could help with phones etc.
Walkable distance from York City Centre, on a public transport route and also has onsite parking. This is a temporary role working Monday - Friday 9am - 5pm however there is the potential of this going permanent if both parties are happy.
If you are interested in the role please contact Arran or Jancis om 01904 628741 or email