Office Manager / Administration Manager - Accountancy
- Recruiter
- Bluetownonline Ltd
- Location
- Manchester, Greater Manchester, England
- Salary
- £24000 - £28000 per annum
- Posted
- 24 Jan 2018
- Closes
- 21 Feb 2018
- Ref
- SLACO-01
- Contact
- Bluetown Online
- Sectors
- Management
- Contract Type
- Contract
- Hours
- Full Time
Job Title: Office Manager
Location: Manchester, M4
Salary: £24,000 to £28,000 pa dependent on experience
Job Type: Full Time, 6 month fixed term contract with the potential to extend
Benefits: 35 hour working week, 33 days holiday per year
The company is a leader in their field and has been providing accountancy and related services for over 20 years specialising in working with charities, co-operatives, registered social housing providers and other social enterprises. Reporting to the directors this is a fantastic opportunity for a talented, dynamic office manager to join a socially responsible and ethical employer.
The successful applicant will join a team where the partners and staff have a background in and a real passion for the not-for-profit sector. In order for the firm to continue to maintain their reputation for quality, service and value for money, it is essential that all staff share a common approach.
All candidates must be eligible to both live and work in the United Kingdom, no sponsorship opportunities are available for this role.
Main Duties and Responsibilities:
- Oversee the smooth running of the office environment on a day to day basis
- Provide day to day administration support to the directors
- Oversee insurances, lease agreements and purchasing of office equipment, general consumables and supplies
- Develop and implement effective administrative systems, procedures and protocols
- Assist the small team with aspects of customer care, reception duties, call handling and screening. Follow up on phone calls and contacts as appropriate
- Assist the team with work flow management to include correspondence with clients and their bankers (where required) and management of client deadlines
- Deal with incoming post and distribution amongst the team, and deal with independently where appropriate
- Arrange office events, training and lunches
- Manage the health and safety as well as fire regulations within the office
- Maintain the practice accounting records including banking of cheques, data entry onto QuickBooks Online and monthly reconciliation of the practice bank account
- Take responsibility for credit control
- Issue invoices for payroll and other regular services
- Assist the director responsible for HR with correspondence, employment contracts, management of annual appraisals etc
- Manage systems to comply with data protection /GDPR regulations, including management of client paper and electronic records, archiving and disposal of confidential material
- Manage and maintain the practice time ledger and track staff holidays
- Be the main contact for the company's outsourced IT provider
- Management of social media communications to include website, twitter and blogs
The Candidate:
- A proactive outlook and ability to use their own initiative
- Ability to work under pressure and prioritise activities
- A friendly and approachable character with experience of being customer facing, able to develop enduring relationships with important clients and customers
- Confident with IT systems and able to manage development and changes
- Proficient with Word, Excel and Power Point with the ability to learn and maintain different databases
- A minimum of 2 years previous and relevant experience, including sales, purchasing and reconciliation work
- Knowledge and experience of managing Health & Safety in an office environment
- Knowledge and experience of managing a company's on-line presence including social media activity
- Ideally hold a business or administration management qualification
- Be flexible, positive and confident
- Strong numerical reasoning
To apply for this role please click APPLY and send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Office Manager, Admin Manager, General Manager, Finance Manager, Operations Manager, Administration Manager, Office Coordinator, Business Manager will also be considered for this role.