Admin Support Assistant / Administrator / Business Support

Location
Dartford, Kent, England
Salary
£15000 - £17000 per annum
Posted
05 Jan 2018
Closes
02 Feb 2018
Ref
BREL-37
Contact
Martina S
Contract Type
Permanent
Hours
Full Time

Job Title: Admin Support Assistant

Location: South Darenth, Kent

Salary: £15,000 - £17,000 per annum

Job Type: Full-Time, Permanent

Job Role:

The Company is a leader in vehicle safety systems with a comprehensive range of products to reduce the risk of collision and maximise efficiency, including camera monitor systems, reversing alarms, ultrasonic proximity sensors, digital recorders and a thermal image camera.

They are currently looking to recruit for an Admin Support Assistant to provide support to the Chairman's and Managing Director's PAs.

Key Responsibilities

  • To provide effective secretarial and administrative support to the Chairman's and Managing Director's PAs as required
  • To provide assistance / support to colleagues in other departments as required from time to time

Key Tasks, but not limited to

  • Open and distribute inward post and despatch outward post, monitor and replace the stamps and maintain the Franking machine
  • General Admin duties: filing, faxing, typing, database entry, binding, distribute invoices and statements
  • Monitor stocks of stationery and re-order as required
  • Perform the weekly online shop for supplies i. tea, coffee, biscuits, toilet rolls, etc
  • Telephone cover
  • Organise lunches and refreshments for in-house meetings and maintaining all meeting rooms
  • Organise travel and hotel arrangements as required
  • Monitor the cleaning of all three buildings and ensure kitchens are kept to the required standard of cleanliness
  • Keep the Boodle Admin section current

Qualities

  • Articulate and with a high degree of common sense
  • Good personality and even temperament
  • Sets and meets deadlines
  • A team player who enjoys working cross functionality as a shared resource
  • A flexible approach is necessary and the ability and willingness to work beyond the business hours when necessary from time to time is essential
  • Willing to take the initiative rather than wait to be told to perform tasks

Person Specification

Education and Training

Essential

  • Educated to A level or equivalent
  • High standard of numeracy and literacy
  • Minimum grade C GCSE's in maths and English
  • Practical on the job business skills
  • Computer software competency: Windows10, Pro/Windows 7; MS Office 2007 including Excel, PowerPoint, Access and Outlook
  • Minimum 50 wpm typing speed
  • At least 1 years' experience in an office administrative role

Desirable

  • English and Maths A levels
  • Professional Secretarial Training
  • Administration Diploma (IAM)
  • European language
  • 80 wpm typing

Experience and Skills

  • Administratively sound and organised
  • Determination to follow with personal and team goals
  • Personable, helpful manner when dealing by telephone, face-to-face with customers, suppliers and colleagues

Interpersonal Skills

  • Effective oral and written communicator with clear telephone diction
  • A supportive and responsive team member

Other Requirements

  • Innate time manager
  • Able to work flexible hours when required

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of; Admin Support Assistant, Office Administrator, Administrator, Admin Assistant, Administration Clerk, Administrative Assistant, Receptionist, Secretary, Business Administrator, Business Administrator, Secretary, Support Administrator, Business Support, Executive Assistant, Office Assistant, Personal Assistant, Business Administrator, Executive Assistant may also be considered for this role.