Sales Ledger Assistant / Finance Assistant / Accounts Admin

Job Title: Sales Ledger Assistant

Location: Motherwell

Salary: Competitive

Job Type: Full Time, Permanent

Closing Date: Thursday 2nd November 2017

Job Description:

Our Client is the UK's leading waste-to-energy biodiesel producer with operations in Scotland and North West England and has always been privately owned. Their main plant, near Motherwell in Scotland, started production in 2005. Following significant investment to facilitate growth and development, a number of facilities are being built in the Stanlow area. The Company specialises in the production and supply of high grade, sustainable diesel made from waste fats and oils deliberately excluding any raw materials that could also be used for food or feed.

They are currently looking to recruit for a Sales Ledger Assistant who will be responsible for managing all information relating to sales invoices produced by the company. The role principally involve the co-ordination of supporting information, preparation of invoices, issuing invoices to customers, accounting for invoices, reporting on sales, liaising with customers and credit control. The role will be dealing with existing and new clients as the business continues to grow.

Key Responsibilities and Accountabilities

Operational

• Producing invoices for sales across the Group (responsible for Motherwell and Stanlow sales):
• High blend customers
• Bulk product sales
• Certificates
• By-products and UCO
• Other ad hoc sales; and
• Support on low blend customers
• Inputting sales invoices in the financial accounting system (Opera) including correct split codings where appropriate.
• Checking delivery schedule supplied from Fuel Supply Team for completion of data
• Checking customer pricing
• Sales analysis tracking and reporting.
• Liaising with customers and dealing with invoicing and other relevant queries in an effective and timely manner in conjunction with the Fuel Supply Team
• Producing customer statements
• Creating accounts for new customers including credit control checks.
• Setting up and collecting direct debits.
• Running weekly debtors reports, liaising with customers to agree balances & payment and chasing overdue debtors
• Co-ordinating customer recharges
• Checking bank and posting customer receipts onto the Sales Ledger daily
• Sales day book and control account reconciliations
• Maintaining confidentiality of the department and using discretion where necessary.
• Ensuring good relations and communications with all members of the team and responding politely and in a timely fashion to internal and external customers.

Qualifications/ Knowledge & Experience

Qualifications

• Experience of Excel and accounting systems (ideally Opera)
• Part or fully AAT qualified or studying towards a relevant finance qualification (ACCA, CIMA etc); or
• A degree (or equivalent further education qualification) in accountancy with relevant work experience; or
• Strong experience of working on sales ledger.

Specific Knowledge, Experience & Skills

• Excellent data entry skills - fast and accurate.
• Good working knowledge of financial systems, databases and Microsoft packages.
• Exceptionally high standards with meticulous attention to detail.
• Highly organised.
• A flexible team player with the ability to work proactively.
• Excellent communication skills (both written and verbal).
• A self-starter with a positive, enthusiastic 'can do' attitude and a down to earth approachable manner.
• A problem solver with the ability to assume responsibility and act on own initiative.
• Customer focused.
• Ability to work accurately in a busy, demanding environment, whilst adhering to stringent deadlines.
• Reliable, conscientious and dedicated.

Other Information:

• Some travel to other Group sites may be required

This job description is a summary of the main duties of the role but is not exhaustive. It may be reviewed and updated regularly in discussion with the post holder.

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Candidates with experience or relevant job titles of; Sales Ledger Administrator, Sales Ledger Clerk, Accounts Assistant, Sales Ledger Assistant, Accounts Clerk, Accounts Executive, Accounting, Audit and Accounts Assistant, Finance Accounts Clerk, AAT, ACCA, CIMA, Accounts Payable Officer, Accounts Payable, Sales Ledger, Credit Control Clerk, Credit Control, Accounts Controller, Payment Processing Manager, Credit Controller, Accounts Controller, Accounts Receivable, Credit control, Credit Controller, Accounts Clerk, Payroll, Finance Clerk, Purchase Ledger Administrator, Finance Administrator, Finance Officer may also be considered for this role.